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IFS - Finance - Business unit coordinator - Senior Associate - Dubai


Posted on June 18, 2019

4 - 5 years Dubai - United Arab Emirates

Any Graduation. Any Nationality

Opening 01

Job Description

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Job Description & Summary
A career within Finance Consulting services, will provide the opportunity to work alongside CEOs, CFOs, controllers and treasurers to optimise the structure of their finance functions and improve their contribution to the business. We support our clients by addressing the challenges of achieving appropriate standards of control, efficient back office opportunities and support to the business through insight and challenge.
• Experienced BUC required, being responsible for supporting the business operations of one or more medium/large practices, for all processes from project kick-off to project closure. The role involves daily operations & processes, community building, support of sales and people processes.
•The right candidate will offer strategic support and handle operations for practice financials and account management in liaison with the BU s Partners, Directors and Business Unit Finance Analyst. Candidate must be comfortable working with numerous internal support departments on projects relating to our people, marketing & knowledge management.
•The successful candidate will report predominantly to the Business Unit Leader and BU COO, Partners and Directors.
•You will also report to the Advisory Finance team leader, providing updates which will go directly to the Middle East Consulting Leadership Team (CLT).
•Your local Finance Manager will provide guidance regarding compliance with relevant territory policies and procedures.
Business acumen
• Provide a service directly to the Business Unit Leader in the provision of verified BU data, information and reports and particularly KPIs. Support the BUL as required in addressing business opportunities and development. Through observation and understanding of the operation of the BU, contribute improvement and development ideas and proposals as appropriate. Support BU growth by the organisation of various internal and external business unit activities as agreed with the BUL. Specifically plan and prepare quarterly business review meetings, practice meetings, and monthly team meetings to include: logistics, agenda creation, meeting support, and report creation.
• Ensure that all compliance requirements for new engagements and contracts are met fully and exceptions reported.
• Set up new opportunities, engagements and contracts and maintain existing ones using the firms iPower CRM (no longer ClientStream) and finance systems. Obtain new job codes and ensure correct use throughout the life of engagements. New jobs are to be scheduled in Retain and resourcing issues reported/resolved. Update status as needed.
• Work closely with peers and team members at all levels, sharing knowledge and providing support where needed.
Technical capabilities
• On a monthly basis, analyse and report (vs budget) project revenue across territories for each partner and for the BU. Maintain billing, provisions and adjustments as necessary and to contract/policy. Maintain a dialogue with the Finance team in order to reconcile and verify reported data. Maintain accurate records of backlog, reconcile and report to Finance monthly. Reconcile the backlog against actual data after each rollover.
• Enter own time and expenses in accordance with firm's policy and monitor BU staff/partner performance reporting any issues to the relevant partners particularly drawing attention to backlogs and potential consequences.
• Decisions made by job holder on own account
• Monitor and review net investment with the partner(s) across the portfolio monthly, taking action as directed.
• Ensure that all compliance requirements for new engagements and contracts are met fully and exceptions reported.
• Assist with the creation of annual budgets for the BU, together with regular forecasts and reviews. Particularly monitor changes to headcount and maintain accurate records reporting variances against budget and guidelines.
• Monitor engagements and contracts to ensure accurate and timely recording of time and expenses to correct codes and billing in accordance with the letters of engagement. Monitor net investment and specifically WIP and debtors and report issues and risks accordingly. Monitor older WIP and confirm the billing plan. Monitor older debts and ensure that relevant partners are aware of unpaid debts and potential/actual provisions. Ensure that there is activity to chase overdue debts.
• Ensure coordination of Inter-territory engagements/ projects monitoring WIP and billing and overall engagement performance, raising issues with the partner where appropriate.
• Plan and manage events/ conferences providing a complete hosting service as required such that all objectives are met.
Whole leadership
Deal proactively with incoming calls and correspondence providing correct responses and solutions. Prepare and format documents according to the firms standards using the correct branding. Manage documentation in an orderly and systematic way so that related documents and communications can be easily retrieved in future.
Essential skills & attributes:
•Has the competencies to perform the BUCs role effectively
•Excellent oral and written communication skills as well as basic presentation skills
•Affinity to work with quantitative data, good analytics
•Organizational talent: Ability to work within a fast-paced & unstructured environment. Must be able to multi-task and effectively and continually prioritise
•Service-orientated attitude, proactive thinker, networker, information seeker, team player
•Excellent time management, communication and organizational skills
•Extensive knowledge of relevant computer software (e.g. Microsoft Office), Excel, PowerPoint and Lotus Notes
•Willingness and interest to frequently interact with and reach out to Partners, Principals and the team and to engage in limited travel for team meetings, training, etc.
•Ability to interact efficiently with senior members of the firm across multiple time zones
Desirable skills / experience:
•4-5 years relevant experience
•Background in finance or accounting preferred
•Experience in consulting preferred
•Understanding of the Firm s marketing and business development and the Firm s Service Offerings
•University Degree

Accounting & Auditing

Corporate Planning / Consulting / Strategy / M&A


IFS - Finance - Business unit coordinator - Senior Associate - Dubai


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