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IFS - Office Management - Executive Assistant


Posted on October 9, 2019

3 - 4 years Dubai - United Arab Emirates

Any Graduation. Any Nationality

Opening 01

Job Description

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Senior Associate
Job Description & Summary
A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
To provide secretarial support to 3 - 5 allocated partners, directors/critical role, on full time basis and adhoc coverage as assigned by the Office Manager or EA Manager.
As a Senior Associate, you ll work as part of a team of problem solvers with extensive consulting and industry experience, helping our clients solve their complex business issues from strategy to execution. Specific responsibilities include but are not limited to:
•Adhere to budget
•Diary management
•Extensive management of online diaries, book appointments and arrange meetings, updates as required
•Ensure Executive/s get to meetings on time with appropriate documentation
•Act as back up in managing other Executives and Principals diaries when their EAs are not available
•Call management
•Handle and screen calls for Executive/s
•Take and pass messages to Executive/s in a timely manner
•Email management
•Monitor Executives email inboxes when they are out of the office or at meetings and taking action as necessary
•Client relationships
•Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
•Assist other EAs during busy periods
Internal Process
•Pro-active planning for meetings and follow up actions (documents, papers needed )
•Organise local internal and external meetings, including organising catering, IT requirements etc
•Meet and greet visitors
•Partner and Executive general admin
•Bachelor s degree
•Proficiency in spoken and written English, Arabic is an advantage
Overall Experience
•3 +years experience in an administrative role
Specific Experience
•Experience with a professional services firm preferred
Knowledge and Skills
•Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
•Good oral and written communication skills
•Good interpersonal skills
•Must possess a professional telephone manner
•Demonstrated ability to work under pressure
•Demonstrated team player and dedication to provide high level of service
•Must possess a warm, friendly and professional demeanor

Accounting & Auditing



IFS - Office Management - Executive Assistant - Senior Associate - Dubai


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