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Accounts/Office Assistant

Confidential Company

2 - 3 years $501 - $1,000 Dubai - United Arab Emirates

Bachelor of Commerce(Commerce), Bachelor of Business Administration(Management). Any Nationality Female

medical, leave, gratuity, airtickets

, Posted on May 7, 2018 1 Opening

Job Description

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We are a fast growing firm of Chartered and Certified Public Accountants with a deep passion for helping businesses succeed and a vision of being the best in the UAE. We offer Outsourced Accounting and Part-Time CFO services and pride ourselves in being employee-first with a commitment to training, communication, career development, great benefits and a fun and inclusive culture. We have an immediate opening for the position of Accounts/Office Assistant.

Accounts payable and receivable
· All creditors’ invoices are authorised prior to payment and all invoices are coded correctly and entered accurately and on time into accounting software
· Invoices are raised on a timely basis and payments received are processed into accounting software

Month End Processing
· Ensure all external suppliers invoices are processed into accounting software, on a timely basis

Bank Reconciliation
· Complete bank reconciliation at month end and during the month as required
· Download bank statements daily and process entries as required

Maintain Finance filing Systems
· Ensure financial filing systems are up to date, accurate and accessible

Handling Supplier, Client & in-house enquiries
· Handle all financial enquiries or direct them to the appropriate person

Assist with Financial Reporting
· Assist the Finance Manager with month end reporting as required

Assist with Monthly Program Reconciliations
· Maintain Work in Progress Reports

Assist Finance Manager with other duties as required
· Assist Finance Manager in duties, such as IT management, bank correspondence, as required


General Office Management
· Ordering stationery
· Booking couriers and maintaining a courier log
· Purchasing or maintaining office equipment and furniture as required
· Purchase printing toners and paper as required
· Ensure stationery and storage areas are kept clean, tidy and easy to use
· Ensure office is equipped with cleaning products, tea towels, cups, plates etc as required

Liaising with Building Manager
· Maintain a good relationship with the Building Manager and liaise with him, regarding any security, car parking or building maintenance

Manage all aspects of the day to day running of the office
· Maintain good workings relationships withexternal suppliers, such as cleaners, electricians & plumbers
· Periodically review external suppliers, to ensure the best price is sought for work done for the company

Travel & Accommodation Bookings
· Book travel & accommodation for members of the Staff or Board, or visiting guests, as required
· Maintain a good relationship with travel & accommodation suppliers and ensure guests have their requirements met

Company Meetings
· Organise monthly team and other meetings,
· Organise appropriate refreshments for meetings as required

Company Procedures Manual
· Participate and co-ordinate in the development of the Company procedures manual

* Handle all inquiries within my capacity
* Arrange 'callbacks' to protect boss’s time
* Provide backup materials for callbacks
* Route calls elsewhere as needed
* Do phone surveys/inquiries as needed

-Prepare agenda in advance
-Arrange meeting facilities
-Act as recording secretary; prepare action minutes

All other Administrative duties as required

Industry Type : Accounting & Auditing
Functional Area : Administration

Desired Candidate Profile

· Confidence to a high level with Excel
· Reconciliation experience
· Strong written and verbal communications skills
· Attention to detail
· Fast and accurate data entry
· Excellent time management skills
· Flexibility, confidence and ability to work under pressure

Personal qualities:
· Committed to excellence
· Able to work both independently and as part of a small team
· Self motivated, organised and confident
· Pragmatic approach to solving problems
· A willingness to learn
· Can-do attitude
· Stimulated by change and challenges
· Excellent interpersonal skills
· Tolerant of other perspectives and able to deal with a wide variety of people
· A commitment to the mission and values of the organisation


Office Administration Administration Office Management Personal Assistant Accounts

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