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Accounts/Office Assistant

Confidential Company

2 - 3 years $501 - $1,000 Dubai - United Arab Emirates

Bachelor of Commerce(Commerce), Bachelor of Business Administration(Management). Any Nationality Female

medical, leave, gratuity, airtickets


, Posted on May 7, 2018 1 Opening

Job Description

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We are a fast growing firm of Chartered and Certified Public Accountants with a deep passion for helping businesses succeed and a vision of being the best in the UAE. We offer Outsourced Accounting and Part-Time CFO services and pride ourselves in being employee-first with a commitment to training, communication, career development, great benefits and a fun and inclusive culture. We have an immediate opening for the position of Accounts/Office Assistant.

ACCOUNTING RESPONSIBILITIES
Accounts payable and receivable
· All creditors’ invoices are authorised prior to payment and all invoices are coded correctly and entered accurately and on time into accounting software
· Invoices are raised on a timely basis and payments received are processed into accounting software

Month End Processing
· Ensure all external suppliers invoices are processed into accounting software, on a timely basis

Bank Reconciliation
· Complete bank reconciliation at month end and during the month as required
· Download bank statements daily and process entries as required

Maintain Finance filing Systems
· Ensure financial filing systems are up to date, accurate and accessible

Handling Supplier, Client & in-house enquiries
· Handle all financial enquiries or direct them to the appropriate person

Assist with Financial Reporting
· Assist the Finance Manager with month end reporting as required

Assist with Monthly Program Reconciliations
· Maintain Work in Progress Reports

Assist Finance Manager with other duties as required
· Assist Finance Manager in duties, such as IT management, bank correspondence, as required

OFFICE ADMINISTRATION RESPONSIBILITIES

General Office Management
· Ordering stationery
· Booking couriers and maintaining a courier log
· Purchasing or maintaining office equipment and furniture as required
· Purchase printing toners and paper as required
· Ensure stationery and storage areas are kept clean, tidy and easy to use
· Ensure office is equipped with cleaning products, tea towels, cups, plates etc as required

Liaising with Building Manager
· Maintain a good relationship with the Building Manager and liaise with him, regarding any security, car parking or building maintenance
issues.

Manage all aspects of the day to day running of the office
· Maintain good workings relationships withexternal suppliers, such as cleaners, electricians & plumbers
· Periodically review external suppliers, to ensure the best price is sought for work done for the company

Travel & Accommodation Bookings
· Book travel & accommodation for members of the Staff or Board, or visiting guests, as required
· Maintain a good relationship with travel & accommodation suppliers and ensure guests have their requirements met

Company Meetings
· Organise monthly team and other meetings,
· Organise appropriate refreshments for meetings as required

Company Procedures Manual
· Participate and co-ordinate in the development of the Company procedures manual

Phone
* Handle all inquiries within my capacity
* Arrange 'callbacks' to protect boss’s time
* Provide backup materials for callbacks
* Route calls elsewhere as needed
* Do phone surveys/inquiries as needed

Appointments/Meetings
-Prepare agenda in advance
-Arrange meeting facilities
-Act as recording secretary; prepare action minutes

All other Administrative duties as required


Industry Type : Accounting & Auditing
Functional Area : Administration

Desired Candidate Profile

· Confidence to a high level with Excel
· Reconciliation experience
· Strong written and verbal communications skills
· Attention to detail
· Fast and accurate data entry
· Excellent time management skills
· Flexibility, confidence and ability to work under pressure

Personal qualities:
· Committed to excellence
· Able to work both independently and as part of a small team
· Self motivated, organised and confident
· Pragmatic approach to solving problems
· A willingness to learn
· Can-do attitude
· Stimulated by change and challenges
· Excellent interpersonal skills
· Tolerant of other perspectives and able to deal with a wide variety of people
· A commitment to the mission and values of the organisation

Keywords

Office Administration Administration Office Management Personal Assistant Accounts

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