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Document Management Clerk

Confidential Company

2 - 5 years Sohar - Oman

Any Graduation. Any Nationality


, Posted on April 16, 2018 1 Opening

Job Description

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Job Overview:

This position provides Document Management support through adherence to regulatory guidance applicable to records management, document control, or other business processes.

Key Responsibilities/Accountabilities:

• Perform pre-processing administrative review of documents to ascertain compliance with governing procedures and guidelines
• Maintain electronic index of site specific documents (e.g., vendor documents, design documents, procedures, etc. including changes thereto.)
• Convert documents to specified file formats.
• Electronically merge or modify documents as required.
• Distribute project documents in accordance with established distribution lists.
• Provide assistance to users in support of retrieval of information.
• Ensure security and preservation of controlled data, documents and records.
• Provide notification to potentially impacted organizations when specific documents are updated or when required document reviews are due.
• Applies Human Performance tools to ensure accuracy and completeness of assigned tasks.
• Process proprietary/confidential/copyright information according to established policies.
• Understand and comply with regulatory requirements associated with protection of classified document types (e.g., Safeguards Information).
• Maintain recipient lists to ensure manual or electronic notifications are issued in accordance with procedures.
• Maintain document libraries.
• Maintain database supporting configuration control of plant design.

Basic Qualifications:

• Typically is vocationally qualified with limited work experience.
• Works on straightforward tasks using established procedures; work is subject to review by others.
• Accountable for individual results
• Acquires knowledge and skills associated with both electronic and manual business processes.
• Applies basic technical skills and knowledge to complete assigned work.
• Solves routine problems by following defined procedures; seeks guidance on issues outside assigned area.
• Completes work assignments independently or with moderate supervision or guidance from others.
• Prioritizes and organizes own work to meet agreed upon deadlines.
• Ability to work efficiently in a fast-paced environment where priorities change frequently to meet the business needs.
• Contributes as a team player who is deadline driven and works well with others.
• Ability to operate office machines and utilize standard office software.


Industry Type : Oil & Gas / Petroleum
Functional Area : Data Entry / Operations / Back Office Processing

Keywords

Document management EDMS CIMS

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