Executive Secretary - Urgent Hiring Confidential Company Posted on October 11, 2018 5 - 10 years Dubai - United Arab Emirates MBA/PG Diploma in Business Mgmt, Any Graduation. Any Nationality Female Easy Apply Login To ApplyRegister & ApplyApply Without Registration Send Me Jobs Like This SEND Alert Set Successfully Opening 01 Job Description EMAIL JOB SEND Email sent successfully. SHARE JOB Executive Secretary will report to Director of the company. In this role, this position will be responsible for all Secretarial and HR & Admin activities of an organization for its overseas business. “Only UAE work experienced lady candidates need to apply.” Responsibilities Secretarial You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, foreign visits etc Attend meetings and keep minutes Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) Make travel arrangements for executive Handle confidential documents ensuring they remain secure Conduct research and prepare presentations or reports as assigned HR & Admin Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders Maintain electronic and paper records ensuring information is organized and easily accessible Maintain employee records (soft and hard copies) Update HR databases (e.g. new hires, separations, vacation and sick leaves) Assist in payroll preparation by providing relevant data, like absences, bonus and leaves Prepare paperwork for HR policies and procedures Process employees’ requests and provide relevant information Coordinate HR projects, meetings and training seminars Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes Provide orientations for new employees by sharing onboarding packages and explaining company policies Vehicle Maintenance and scheduling driver’s duty Handling Insurance for office and employees. Logistics Services - Sales Sales activities related to logistics services of Supply Chain / Dispensing business in Pharmaceutical products Company Industry Retail Department/Functional Area Administration Desired Candidate Profile Requirements: Master Degree in business administration or relative field, Proficient in MS Office Proficiency in English In depth knowledge of office management and HR Rules and regulations and Admin procedures as well as technical vocabulary of relevant industry Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication and negotiation abilities Integrity and confidentiality Knowledge of labor legislation Teamwork skills At least five years of relevant experience in UAE Any sales and marketing experience will be an added advantage “Only UAE work experienced lady candidates need to apply.” Keywords Company Secretary Secretarial Secretarial Activities Secretarial Skills Secretarial Operations Secretary Office Secretary Personal Secretary Executive Secretary Administration Work Office Administration admin Login To ApplyRegister & ApplyApply Without Registration REPORT THIS JOB Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information.We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at firstname.lastname@example.org People also searched for Dubai UAE All Jobs Executive Secretary Jobs in Dubai Executive Assistant Jobs in Dubai Personal Assistant Jobs in Dubai Administration Jobs in Dubai HR Administration Jobs in Dubai Travel Arrangements Jobs in Dubai Secretarial Operations Jobs in Dubai Executive Secretary Jobs in UAE Executive Assistant Jobs in UAE Personal Assistant Jobs in UAE Administration Jobs in UAE HR Administration Jobs in UAE Travel Arrangements Jobs in UAE Secretarial Operations Jobs in UAE Executive Secretary Jobs Executive Assistant Jobs Personal Assistant Jobs Administration Jobs HR Administration Jobs Travel Arrangements Jobs Secretarial Operations Jobs Additional Information Required Employer has requested some additional information along with your application for this job Cancel Login to Naukrigulf Continue using GOOGLE FACEBOOK All your activity will remain private or Forgot Password?