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Executive Secretary to the CEO

Confidential Company

Posted on August 7, 2018

3 - 5 years $1,001 - $2,000 Dubai - United Arab Emirates

Any Graduation. Any Nationality Female

Medical Insurance,Travelling Allowances

Opening 01

Job Description

EMAIL JOB
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Responsibilities

Coordinating meetings, conference calls and events, including reserving locations, sending meeting invitations, managing attendee lists, arranging audio/visual, ordering catering, setting up meeting rooms, and assisting with agenda preparation;

Attending meetings as note taker as directed, tracking action items and following up accordingly;

Arranging business travel and accommodations and occasionally, travelling with the management;

Financial Accounting and Budgeting;

Managing incoming and outgoing office communications as directed (email, phone calls, mail, fax); often corresponding on behalf of management.

Drafting documents, letters and power point slides as directed, proofreading filing/scanning, and record keeping, including updating contact lists

Project Management in multiple areas

Liaising with Clients, Suppliers and other staff.

Preparing Tender documents

Other duties and tasks as assigned which may include providing administrative support.


Education / Training / Teaching / Academics

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

This Role requires:

• A high level of professionalism in dealing with individuals from both inside
and outside of the company
• A high level of integrity and discretion in handling confidential information
• Excellent communication skills and Presentation Skills
• Very Good in Microsoft Excel

Skills

In addition to relevant experience and secretarial and administrative knowledge
• Proficiency with Microsoft Excel Skills
• Polished communications skills – both verbal and written
• Extremely high level of integrity and Reliability;
• Proactive, Good organisational and Time management skills;
• Excellent interpersonal skills;
• Accuracy and attention to detail;
• Flexibility
• Discretion and an understanding of confidentiality issues.
• Multi-tasking skills
• Accurate Reporting skills

Keywords

Personal Assistance PA Personal Assistant Secretarial Secretarial & Administration Administration Executive Secretary Coordination Company Secretary Personal Secretary Microsoft Excel Ms Excel Advanced Excel Tender documents

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