Coordinating meetings, conference calls and events, including reserving locations, sending meeting invitations, managing attendee lists, arranging audio/visual, ordering catering, setting up meeting rooms, and assisting with agenda preparation;
Attending meetings as note taker as directed, tracking action items and following up accordingly;
Arranging business travel and accommodations and occasionally, travelling with the management;
Financial Accounting and Budgeting;
Managing incoming and outgoing office communications as directed (email, phone calls, mail, fax); often corresponding on behalf of management.
Drafting documents, letters and power point slides as directed, proofreading filing/scanning, and record keeping, including updating contact lists
Project Management in multiple areas
Liaising with Clients, Suppliers and other staff.
Preparing Tender documents
Other duties and tasks as assigned which may include providing administrative support.