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Job Title: Grants Manager

International Rescue Committee

Posted on October 10, 2019

3 - 5 years Iraq - Iraq

Any Graduation. Any Nationality

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Job Description

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RESPONSIBILITIES:
1. Grant Management:
Manage the full life cycle of grants within a defined portfolio including
Reviewing, soliciting required approvals and processing grant agreements according to IRC grants procedures.
Facilitate grant opening, review and closing meetings to ensure project objectives are being met and identify and challenges, delays or deviations from the project plan; and communicate with donors, support on any internal or external realignments as appropriate. Document meeting minutes and action items identified in grant meetings.
Prepare and circulate templates, coordinate inputs, review and edit quality donor reports in line with donor expectations and within the established timelines.
Provide timely responses to all donor and HQ request.
Ensure quality information management related to grants by overseeing the regular maintenance of online grant files (OTIS and Box), reporting calendars, and updating of internal IRC documentation and Grant Unit tools.
Manage the Grants Officer, providing support and guidance as required
Support program staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required
Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grants Unit tools
Maintain a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed
Assist capacity building of IRC program and support teams by facilitating trainings and providing support in report writing, budget management, indicator tracking, IRC-specific tools, and other topics as/if needed
2. Compliance
Maintain a broad and deep understanding of relevant donor policies, regulations and procedures
Extract relevant donor compliance regulations from the grant agreement and develop compliance summary sheets
In consultation with the Grants and Partnerships Coordinator, provide guidance on compliance questions.
Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions
Provide support to cascade information on compliance regulations on to partners.
Liaise with IRC colleagues in US, UK, and Germany about specific compliance issues and clearly communicate these issues through to relevant colleagues in the field
3. Sub-Award Management
Represent IRC with external partners and sub-awardee organizations, to ensure accordance with policies and procedures, including prime donor compliance
Assist in drafting sub-award agreements and modifications, acting as focal point with HQ for review and approval, and facilitate signature by IRC and partners
Work with Partnership Manager to ensure the timely internal review and clearance of all financial documentation and reporting associated with sub-grants.
Ensure timely and accurate payments are made to partners throughout life of the sub-grants
Monitor and facilitate compliance of partner s programs with donor and IRC requirements and raise issues affecting external/internal compliance to the Grants and Partnerships Coordinator.
Utilize IRC s Sub-Award tools and systems to ensure IRC and donor compliance with sub-award management
Maintain Sub-Grants Tracker and ensure regular maintenance of sub-grant files, both electronic and hard copy.
Update internal IRC documentation and provide analysis of current and closed sub-awards.
4. Donor Communication
Support the Grants and Partnerships Coordinator, DDP, and Country Director to maintain positive and constructive relationships with donors, in-country and abroad
Provide liaison or representation to donors and track donor correspondence
Ensure that effective channels of internal and external communications relating to grants are established and respected
Ensure that senior management and technical leads understand donor communication protocols and provide copies of correspondence for files
Maintain a database of key donor contacts
5. Business Development
Contribute to the proposal development and cost modification processes as requested by the Sr. Grants Manager including compilation/editing of the technical narrative, development of budgets and budget narratives, drafting of required annexes, etc.
Support the Grants and Partnerships Coordinator to ensure proposals are tracked with standard IRC tracking tools (e.g. FM01, OTIS)
Assist the Senior Management Team in preparing donor briefs as needed.
Key Working Relationships:
Position Reports to: Grants and Partnership Coordinator
Position directly supervise: Grants Officer
Indirect Reporting: NA
Other Internal and/or external contacts: Program Coordinators, Grants and Partnership staff, Finance members, Supply Chain Coordinator, MEAL Coordinator, Technical Advisors, HQ and Regional Awards Management and Program Development Staff.
Qualifications
Bachelor s Degree - Master s Degree preferred - in social studies or a related field; and Work Experience:
Excellent writing skills and experience in writing proposals/concept notes.
Demonstrated field-based experience with grants
Management and business development.
Proven competency with program design and
Proposal writing (including logical frameworks).
Proven competency in budget development and management; including strong Excel skills.
Proven experience working with and mentoring nascent local organizations.
Strong knowledge of USAID/PRM, ECHO, UNHCR, UNOCHA, DFID and other donor rules and regulations.
Competent in Microsoft windows applications including outlook, excel and power point.
Excellent writing skills and experience in writing proposals/concept notes.
Good time management and coordination skills.
Ability to work and lead tasks independently while being a strong team player.
Works well in and promotes teamwork, comfortable in a multi-cultural environment.
Ability to provide mentorship to Grant Officer and effectively manage their day-to-day progress in implementing tasks.
Ability to maintain professionalism and calm in stressful and emergency contexts.
Fluent in spoken and written English.
Arabic/Kurdish language skills an added advantage.


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Job Title: Grants Manager

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International Rescue Committee


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