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Job Title: Registration Assistant - Tripoli

International Rescue Committee

Posted on October 7, 2019

1 - 2 years Beirut - Lebanon

Bachelor of Business Administration(Management). Any Nationality

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Job Description

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Job Description
The Registration/Apprenticeship Assistant for the Livelihoods Center will support the smooth running of the relevant activities of the program by liaising with the program s officers ensuring that registration, apprenticeship, and other ensuing activities are supported as best as possible. The position is extremely important to ensure smooth communication between the various activities, as well as the timely completion of administrative requirements related to all aspects of the programs implementation.
Responsibilities
Registration
• Provide front-desk coverage during working hours of the Livelihoods Center in Tripoli
• Answer phone calls, offer general information on the Livelihoods Center and its services and respond to inquiries, directing jobseekers and employers to the relevant Livelihoods center staff for specific matters/queries
• to record individual profiles, occupational codes and client group categories
• Provide basic information to jobseekers on employment options, including self-employment, training courses and business start-up opportunities
• Provide each Livelihoods Center applicant with an ID card with a unique QR code for accessing any potential LC service
• Assist with data collection on the local labour market and enter information on the database;
• Work as a member of the Livelihoods Center team and assist in other areas of work when required
• Draft agendas, take minutes at meetings and workshops
Apprenticeship
• Support in the completion of the apprenticeship weekly appraisal process (field visits included)
• Support in compiling of apprenticeship documents (ToR, MoU, etc.)
• Collect apprenticeship attendance sheets from different areas in Tripoli and T5
• Process data into the local information system
• Support organization of events, as required
• Perform other duties, as needed or requested by the supervisor
Qualifications
• Bachelor in Business Administration, Human Resource Management or related fields
• Minimum of 1-2 years of professional experience in Administration/Office Management. Previous INGO experience is an advantage
• Familiarity with computer databases and mobile data collection via tablets
• Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail
• Strong sense of personal integrity.
• Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well
Essential requirements
• Excellent written and verbal communication skills in Arabic
• Good written and verbal communication skills in English
• Good Computer skills (Outlook, word and Excel)
• Good physical condition
• Commitment to IRC global policies and values
• Working knowledge of office equipment (such as printers)


Administration

Keywords

Registration Assistant

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International Rescue Committee


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