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Job Title: Senior Logistics Officer - Qobayat

International Rescue Committee

Posted on December 2, 2019

2 - 3 years Lebanon - Lebanon

Any Graduation. Any Nationality

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Job Description

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Job Description
To manage all logistics related matters including fleet, Inventory, Distribution, Assets, Premises, facilities and other logistics activities in-line with IRC strategies, procedures, processes and Manuals and along with insuring a high quality service provision that meets all the requirements at all levels (Safety and Security, Environment, Program activities, Operations and other related requirements).
Major Responsibilities:
This role is primarily focused upon managing all logistics related matters including fleet, Inventory, Distribution, Assets, Premises, facilities and other logistics activities on behalf of IRC. The role will work closely with the Senior Logistics Manager, Field coordinator, Fleet unit, Procurement department and logistics unit to provide all the support needed to meet all the requirements. In addition to that, the senior logistics officer should work closely with the programs to fulfill their logistics requirements along with setting strategies and guidelines for all logistics activities within Akkar governorate.
The current main challenge faced within this role is in ensuring fleet management activity is in compliance with IRC procedures, regulations and standards.
Major Duties and Responsibilities:
Warehousing Management
• Responsible to understand, implement and maintain standard IRC inventory management policies and procedures.
• Assist the Field Logistics Assistant in managing and documenting the receipt, handling, storage, release and reporting of goods through the IRC warehouse.
• Assist the Field Logistics Assistant in maintaining the Warehouse Register recording all outgoing and incoming receipts and activities.
• Assist the Field Logistics Assistant in checking quality, quantity and condition of goods delivered to warehouse, producing relevant Goods Delivery Report.
• Assist the Field Logistics Assistant in managing dispatch and transportation of program supplies from warehouse to field sites based on appropriately authorized store releases producing relevant accompanying documentation (waybills), when required
• Assist the Field Logistics Assistant in implementing and ensuring clear loading / unloading procedures, correct stacking and turnover (FIFO or FEFO) procedures.
• Advise the Field Coordinator and Sr. Logistics Manager of potential inventory shortages
• Assist the Field Logistics Assistant in keeping an accurate and up-to-date record of the store contents in stock cards and prepare monthly inventory reports.
• Carry out spot checks and physical inventory count on monthly basis per IRC rules and regulations
• Assist the Field Logistics Assistant in managing team and casual laborers in the warehouse.
• Implement and ensure clear safety and security procedures with the support of the North Safety & Security Officer
• Ensure the maintenance of warehouse building, fittings and equipment.
• Advise the Field Coordinator and Sr. Logistics Manager of warehouse-specific issues or improvements
• Any other duties or tasked delegated by the Field Coordinator and Sr. Logistics Manager
Assets Management and Tracking:
• Responsible to understand, implement and maintain standard IRC asset management policies and procedures.
• Maintain and update Asset Register, including details of asset transfer, asset repairs, asset disposals, breakdowns and purchase of new assets creating files for them
• Ensure all assets are tagged and relevant forms are signed before issued to staff members
• Ensure all office and guesthouse furniture and inventory are accounted for and have inventory numbers
• Compile monthly asset reports and submit to Field Coordinator and Sr. Logistics Manager
• Advise on and manage assets and furniture disposal, when needed
• Perform monthly asset spot checks, report if any assets/inventory are broken, lost or stolen on the Inventory Loss/Theft/Damage report.
• Responsible to perform a quarterly physical asset check with the Field Logistics Assistant, print updated asset register, sign and file.
• Any other duties or tasked delegated by the Field Coordinator and Sr. Logistics Manager
Fleet Management:
• Supervise the dispatcher in Qobayat and Logistics Officer in Deir Dalloum and ensure an equitable allocation of vehicles and drivers in the region
• Responsible for implementation, revision and adaptation of IRC Lebanon standard vehicle policies and procedures in Qobayat field office and Deir Dalloum Center.
• Work with the Country Office Sr. Logistics Manager to design and implement a suitably staffed and equipped transport function to support the IRC s vehicle operations and policies
• Implement and direct IRC standard vehicle policies and procedures, with particular attention to safety and security issues in collaboration with the North Safety & Security Officer
• Ensure vehicle inspections for safe working order is done on routine basis.
• Ensure sufficient number of vehicles.
• Ensure tracking system for fuel consumption for vehicles and generators is in place.
Facilities Management:

Documentation and Reporting
• Follow up with relevant units, internal or external on, inventory and transportation documents and ensure all records are complete and accessible.
• Ensure timely and accurate update of Inventory Report for all Qobayat warehouse; ensure production of timely 
• Relevant university degree or technical diplomas
• At least 3 years relevant field experience in logistics management, preferably with humanitarian or development organizations


Logistics / Supply Chain

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Job Title: Senior Logistics Officer - Qobayat

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International Rescue Committee


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