Junior Virtual Assistant

Scale Army

Role Overview

The Junior Virtual Assistant will support daily administrative, sales ops, logistics, and scheduling functions. This role is essential to maintaining organizational efficiency, ensuring accurate data entry, coordinating logistics, and supporting communication across teams.

Key Responsibilities

Admin Support & Data Entry

• Assist with data entry tasks, ensuring accurate and timely input of client information into systems.
• Organize and maintain files, spreadsheets, and databases for efficiency and accessibility.

Sales Ops & Admin Support

• Assist with sales operations tasks, including tracking sales leads.
• Support the sales team with administrative duties, including maintaining client records.
• Help manage sales data, ensuring timely follow-ups and accurate entry into the sales pipeline.

Logistics Tasks

• Support the team with logistical tasks such as coordinating deliveries, appointments, and tracking items.
• Maintain accurate records of logistical activities to ensure smooth operations.

Scheduling & Calendar Management

• Manage the executive s calendar and schedule meetings and appointments.
• Ensure meetings are efficiently organized, with reminders and required materials prepared in advance.
• Handle email management, respond to inquiries, and schedule follow-ups as needed.

Communication Support

• Act as a point of contact for internal communications and assist with email correspondence.
• Ensure timely follow-up on action items and maintain clear, professional communication across platforms.

General Administrative Tasks

• Provide support on miscellaneous administrative tasks as needed.
• Assist with document preparation, research, and coordination of various projects.