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Legal Secretary

Corporate

2 - 3 years Dubai - United Arab Emirates

Any Graduation. Any Nationality


, Posted on May 17, 2018 1 Opening

Job Description

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Responsibilities Summary
Position reports to VP & Senior Counsel and any other attorneys in the law department.
Act as liaison between the attorney team member, corporate and regional personnel, and outside counsel. Liaise with outside counsel regarding the receipt of invoices and assist in the approval and payment process of such invoices.
Compose, type, and transmit correspondence; type/merge, red-line, and transmit letters, agreements, contracts, and other legal documents.
Track correspondence requiring response and keep attorney team member apprised of status.
Screen telephone calls; handle matters not requiring the recipient's attention; refer calls to other appropriate parties for handling; organize meetings and conference calls.
Coordinate and maintain calendars for attorney team member.
Create and maintain desk files and permanent files, including up-to-date filing and transmittals to Records Management Section.
Review all incoming mail and bring priority items to the recipient's attention.
Handle all travel arrangements, prepare expense reports, and process check requests.
Provide support in research of files and compilation of data as necessary.
Assist attorney team member in data entry and maintenance of practice area's contract database and database reporting.
Specific Duties
Planning and Organizing
Manage calendar for attorney s team members including scheduling and canceling meetings, and handling high-priority scheduling issues.
Coordinate, schedule, and prepare for meetings, including scheduling conference rooms, preparing docket reports or agenda items, prior distribution of materials, room set up, audio visual equipment set up, conference line initiation, and food and beverage arrangements.
Make travel arrangements and coordinate logistics including transportation, reservations, and lodging arrangements. Prepare expense reports.
Prepare and edit presentations, agendas, memos, letters, spreadsheets, and other business documents.
Take notes during and prepare minutes from meetings.
Review all incoming mail and bring priority items to the attention of the appropriate attorney team member; track matters requiring response/action and keep supervisor apprised of status.
Assist with or take lead role in special projects for the Practice Leader/Group as requested.
Assist team leader with overflow as requested.
Filing / Documentation / Reporting
Coordinate with the Zurich and US law departments; the entering of matters in the Law Manager database and the update of the database information, including revision and search of database for report and record management.
Handle execution, notarization and legalization of documents (such as Powers of Attorney and Declarations), including coordinating with signatories, accounting and messengers, and researching relevant international procedures.
Compose, type, and transmit correspondence and e-mails; type, black-line, proofread, and transmit letters, agreements, contracts, and other legal documents.
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, chron file, etc.
Create and maintain desk files and permanent files, including up-to-date filing and transmittals to the Records Management Section.
Coordinate certain Group-wide functions such as document, evidence or record retention.
Provide support in research of files and compilation of data as necessary, including research of files on iManage.
Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.


Industry Type : Hotels / Hospitality
Functional Area : Lawyers / Legal Advisors

Keywords

Data Administration Logistics Scheduling Legal Documentation Records Management Legal Secretary Payment Processing Counsellor Audio Visual

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Corporate

Founded by J. Willard and Alice Marriott in 1927, Marriott International, Inc. is a leading global lodging company headquartered in Washington, DC in Bethesda, Maryland. It has over 6,000 properties in nearly 122 countries- Middle East & Africa (245 properties, 29 countries), Europe (512 properti es, 37 countries), United States & Canada ( 4,526 properties, 2 countries), Caribbean & Latin America (225 properties, 33 countries), and Asia-Pacific (572 properties, 21 countries). Marriott International, a FORTUNE 500 Company, started its operations in the Middle East in 1980 with Riyadh Marriott Hotel in Saudi Arabia.





Marriott’s portfolio of brands includes JW Marriott and Marriott Hotels, the flagship brand of Marriott with over 500 international locations, along with the other 30 brands. The ever-evolving and award-winning brands of the organization continue to bring in customer satisfaction by offering exceptional amenities and attentive guest care that sets the industry standards. Known as one of the ‘best employers’, Marriott maintains a work culture that puts its people first. The organization offers excellent benefits and career paths that help its employees to grow professionally and personally. Marriott International promotes innovation, diversity, teamwork and a thriving culture. Marriott International’s merger with Starwood Hotels & Resorts has strengthened its position as the best travel company in the world.



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