Ensures the timely preparation and distribution of materials (e.g., requests, agendas, schedules,
notices, resolutions, etc.) for Board and Board Committee meetings, consistent with Board approved
bylaws and procedures. .
Keeps all official records of Board activities (minutes of proceedings, resolutions, etc.), including those
of Board Committees, as directed by the Board; ensures they are available externally as appropriate.
Oversees the Board and Board Committee calendars; helps determine and plan the frequency of
Works with CEO & Head of department and Directors to ensure that internal policy and report
documentation is complete and correct and does not lead to errors.
Advises Board members of significant operational incidents, accidents and media coverage in a timely
manner in cooperation with the CEO and Media Relations Office.
Manages the correspondence between the Board and other parties including internal coordination with
Authority staff; reviews responses for quality and completeness before sharing them with the Board.
Facilitates the public hearing process in compliance with Authority Compact requirements, rules and
regulations to include ensuring appropriate legal notices, newspaper announcements, hearing site
arrangements, witness lists, transcripts, and compilation of correspondence records.
Represents the Board on a variety of issues when dealing with shareholder groups including, but not
limited to, the Accessibility Advisory Committee and the Riders’ Advisory Council.
Works with the Board of Directors and executive management staff to coordinate the consideration
and review of policy issues.
Coordinates various processes/channels for public input to the Board (e.g., Board meetings, Board
committee meetings and other venues).
Acts as a primary point of contact and source of Board-related advice/guidance for senior
management with regard to the Authority and its activities.
Is responsible for coordinating the orientation of new Board Members.
Recommends policies and procedures to manage staff interaction and communication with the Board
Advises the Board on Governance best practices for public entities including making recommendations
for changes regarding the procedures, bylaws, and ethics documents.