To direct the procurement goods & services, warehousing and logistic functions within the policies and guidelines established by management. To ensure an uninterrupted supply of materials and services at an optimum cost, taking into account quality, time and reliability of delivery.
Policies, Processes & Procedures:
•Advise GM-Commercial on development and implementation of procurement, warehouse and E&P policies & procedures.
•Ensure that all business operations of his department comply with the company policies and procedures.
Safety, Quality & Environment:
•Responsible for “Zero LTI” and compliance to all safety, quality, environmental, policies and procedures to control across the department.
•Adhere to company safety and quality standards..
•Prepare and recommends procurement, warehouse and E&P budget by preparing analysis and data related to specific elements as directed.
•Monitor the financial performance of the department against budgets so that areas of unsatisfactory performance are identified and recommend areas of improvement to reduce the operating cost.
•Responsible for sourcing/pre-qualifying of potential suppliers/vendors and comparing their prices.
•Ensure continuous sourcing of equivalent materials that are less expensive but conform to specifications acceptable to customers.
•Maintain & build healthy relationship with suppliers and vendors to get service as per project plan & specification.
•Vendor data enhancement by Identifying most competitive & cost effective vendors.
•Monitor and asses performance of key, competent & reliable suppliers in order to leverage company’s position in securing high quality, cost effective and timely delivery.
•Monitor purchasing of all type of material, vehicle, and equipment as per budget in a cost effective manner.
•Control and approve purchase orders up to the value approved by the management to ensure compliance with procurement policy and procedure.
Delivery of Material:
•Strictly ensure the delivery of material as per site requirement for timely completion of activities in progress. Also, ensure material is being delivered safely and through most economical sources.
•Ensure that users are informed for any possible delays, which may affect the delivery of their material.
Monitor receipt and inspection activity of materials to ensure compliance to quality and quantity.
•Monitors the operation of consolidated freight forwarding agreements and ensure that materials are shipped by the most cost-effective method consistent with required delivery times.
•Arrange the consolidated shipment of materials from the same point of origin in order to reduce costs.
Vendor Payments / Adjustment of Advances:
•Ensure complete record is maintained for all projects outstanding payments & advance payments.
•Expedite the most critical payments at the earliest to avoid any delay in process.
•Carefully keep check for timely adjustment of advances made to the vendors.
•Supervise store activities such as inventory control, ordering, storage, and issuing material.
•Monitor all functional & technical activities taking place at main stores & site office.
•Ensure that material is properly received, inspected, stored and issued as per the requirement keeping in view company laid down procedures.
•Monitor and coordination with Lead store for timely delivery of material on site as per requirement in order to help execution team to deliver project within specified time and budget.
Equipment Arrangement :
•Manages the equipment facilities of ongoing projects and serves as liaison between planning, execution and line management.
•Ensure timely delivery of all equipment’s as required project manager at site.
•Negotiate the terms & conditions of contracts with equipment suppliers, and arrange equipment (if not available in pool).
•Oversee the activity of registration/renewal and insurance of all company equipment’s.
•Finalize lease agreements and other related documents in consultation with Management.
Day- to-day operations:
•Supervise the day-to-day operations of the department to ensure that site processes are implemented as designed and comply with established policies, processes and procedures.
•Manage, guide and control all purchase activities to ensure compliance with existing policies.
•Ensure the smooth operations & providing timely services to end user according their specification and budget.
Industry Type :
Oil & Gas / Petroleum
Functional Area :
Buying / Purchase / Procurement / Vendor Management