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Manager Supply Chain Management

DESCON ENGINEERING,UAE BU

Posted on September 10, 2020

15 - 25 years Abu Dhabi - United Arab Emirates

Bachelor of Technology/Engineering. Any Nationality

As per Company Policy

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Job Description

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We have an urgent requirement of “Supply Chain Manager” based at Abu Dhabi.

JOB PURPOSE:

To supervise & control all procurement activities for all the assigned projects, ensure procurement of material through best possible sources in accordance with specification, securing most competitive prices and meeting the projects schedule. Also ensure proper documentation through standard policies & formats and implementation of SMART system to make procurement process efficient.

KEY ACCOUNTABILITIES:

Indent, MRP, RFQ: Review the indent & MRP in coordination with Project Buyers (PB) for every project for necessary input & directions. Ensure that request for quotations (RFQ) have been forwarded to best possible sources. Review Indent & MRP Received from site. Ensure RFQ to best sources. Quotation Review, Negotiations of Price and other terms: Upon receipt of quotations by PB guide him regarding product meeting required criteria/standard, provide necessary input in negotiating prices and other terms.
Review quotes, negotiation for price & other terms of PO

VENDOR SELECTION:
Conduct firm discussion with PB to finalize the vendor keeping in view market standing, best price, other terms, budgetary details, site urgency, quality etc. And advise PB to process for comparative statement (CST) accordingly.

SELECTING THE VENDOR:
Approval of CST & Issuance of Purchase Order (PO):
Check the CST is approved from all relevant authorities as per financial limits and ensure that the purchase order is issued timely comprising all the terms duly agreed with vendor in view of site requirement.
Supervise CST approval
Supervise PO Issuance

DELIVERY OF MATERIAL:
Strictly ensure the delivery of material as per site requirement for timely completion of activities in progress. Also ensure material is being delivered safely and through most economical sources.

VENDOR PAYMENTS / ADJUSTMENT OF ADVANCES:
A complete record should be maintained for all projects outstanding payments & advance payments required to expedite the most critical payments at the earliest funds availability. Also carefully keep check for timely adjustment of advances made to the vendors.

IMPORT OF MATERIAL / CUSTOM CLEARANCE:
Prime responsibilities to handle the import of items as per site requirement & schedule. Approval of imported items from design team should be handled carefully. Complete follow up & supervision for order placement, LC establishment, timely shipment from vendors, clearance of consignment and safe delivery to site. Advance arrangement should be made for custom clearance in coordination with import officers, clearing agent and finance department.

RECORD FOR L/CS:
A complete record of inland & overseas I/Cs should be maintained for all projects to supervise the timely funds arrangement, LC payments to ensure timely vendor payments to develop good credit repute in the market and to avoid any delay in delivery of material & equipment by the vendors.

REPORTING:
The on going progress to be shared with I/C Commercial / Head Commercial with intervals and in view of criticality of the case in progress for their necessary input. A comprehensive status of critical outstanding payments and total payables should be maintained to share with I/C Commercial / Head Commercial to take up with finance department to expedite these payments and ultimately to expedite delivery of material & equipment.

PRE-QUALIFICATION OF VENDORS:
Pre-qualification of vendors who have successfully completed their orders should be conducted as per standard policies for all projects. Filing for the same required to be checked with regular intervals.

SUPERVISION:
Ensure management, guidance and controlling of all purchases by all project buyers.
Ensure the smooth operations regarding imports/exports, custom clearance and transportation issues.

SOURCING:
Ensure Sourcing/pre-qualifying of potential suppliers/if suppliers of items to be procured are not approved.
Ensure continuous sourcing of equivalent materials that are less expensive but conform to specifications acceptable to customers.

CONSOLIDATION:
Ensure consolidation of the requirements of standard consumables and tools, in consultation with stores, for establishment of rate running contracts on attractive commercial terms.

RISK MANAGEMENT:
Perform risk assessment of store activities and define objectives & management programs.

MANAGING PEOPLE:
Ensure the effective achievement of departmental objectives of commercial and compliance of commercial SOP’s/MS through the leadership roles– setting individual objectives, managing performance, developing and motivating staff, provision of formal and informal feedback and appraisal – in order to maximized subordinate and the performance of the section.

POLICIES & PROCEDURES:
Recommend improvements to departmental policy and direct the implementation of procedures and controls covering all areas of commercial activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to stake holders.

TAKING THE OWNERSHIP OF COMPANY QHSE POLICY:
Accountable to create a safe working environment, manage risks, reduce exposure to hazardous liability and ensure implementation of QHSE policy
Comply with all QA/QC standards (DIMS documents) as applicable to the company systems, policies, procedures, and documents in order to deliver the expected quality of work.

PROJECT IDENTIFICATION:
• Identify project (s) from media or other sources and establish contact with the concerned persons for presenting Company’s capabilities to acquire potential project(s).
• Number of projects awarded to BA (as per management directive).
INVITATION TO BID (ITB) & PRE-QUALIFICATION:
• Acquire ITB & pre-qualification requirements for bidding and to Pre-qualify Company as per client & project requirement.
• Timely submission of prequalification reports & bids as per management directive.
• Number of bids submitted as per management directive

MARKET INTELLIGENCE:
• Perform market intelligence related to potential projects, competitors, and other factors affecting Company’s business in order to formulate marketing related strategies to acquire more business for Company.
• Number of strategies formulated related to marketing as per management directive (though assistance).
• Business acquired during the year

INQUIRY SYNOPSIS:
• Supervise & monitor Marketing Engineers to prepare inquiry synopsis, allocate bid number, and obtain feedback from concerned persons / departments to support management in making for decision on bid(s).
• Timely submission of inquiry synopsis (as per management directive)


Oil & Gas / Petroleum

Buying / Purchase / Procurement / Vendor Management

Desired Candidate Profile

PRE-WORKING (RELATED TO BID ) & SUBMISSION OF BID
• Perform pre-bid working to compile all technical & commercial specification received from concerned persons & authorities so that strategy related to bid submission can be formulated and bid can be submitted timely as per specification.
• Pre-Bid working performed timely.
• Number of quires received from client side
• Timely submission of bid as per clients specification and management directive

POST BID SUBMISSION:
• Receive acknowledgement from client after submission of bid and coordinate with concerned department & authorities to finalize contract as per technical and commercial clarifications (after submission of bid).

INTERFACE MEETINGS:
• Interface meetings with Client, Head BA, Head BD and concerned authorities in order to facilitate resolution of issues and promote good working relations.

REPORTS:
 Perform studies and analyses in order to provide reports related to marketing to support management in decision making related to business growth.

MANAGING PEOPLE:
• Ensure the effective achievement of departmental objectives through the leadership– setting individual objectives, managing performance, developing and motivating staff, provision of formal and informal feedback and appraisal – in order to maximize subordinate and the performance of the section.

POLICIES & PROCEDURES:
• Recommend improvements to departmental policy and direct the implementation of procedures and controls covering all areas so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to clients.

TAKING THE OWNERSHIP OF COMPANY QHSE POLICY:
 Accountable to create a safe working environment, manage risks, reduce exposure to hazardous liability and ensure implementation of QHSE policy
Comply with all QA/QC standards (DIMS documents) as applicable to the company systems, policies, procedures, and documents in order to deliver the expected quality of work.

JOB CONTEXT:
 Has an important role to identify the new projects and business opportunities for respective BA & Company.
 Has an important role to establish a close liaison with the clients and to present them Company capabilities and expertise.
 Has a critical role in bid preparation and finalization.
 Has an important role to coordinate with all the departments working at BA & Corporate to create synergy in order to address queries receiving from client side.
 The criticality of this position is important to support management in decision making to grab upcoming business opportunities.

COMMUNICATIONS & WORKING RELATIONSHIPS:
Internal:
 Ongoing communication with Head BA, Head BD, Manager Operations, BD, and Marketing staff for marketing and client related issues.
 Ongoing communication with Head Proposals for project bid related issues.
 Ongoing communication with other BA and BSD Heads relating to bid, work scope definition and marketing related issues.

EXTERNAL:
Ongoing communication with clients for proposals, bid and work specifications related issues.

FRAMEWORKS, BOUNDARIES, & DECISION-MAKING AUTHORITY:

 Work under the general direction of Head BA (administratively) and Head BD (functionally).
 Suggestions are provided by this position to Head BA , Head BD, Manager Operation, Head Proposal and concerned authorities regarding bid ,proposal, and marketing related matters.
 Decisions are taken by this position in coordination with Head BA and Manager Operations related to scheduling of work.
 Has authority to recommend leaves, salary increment/promotion, and travel authorities to the direct reporting staff.
Has authority to approve stationary requests, transport request, project assignment slips, and joining reports to the direct reporting staff.

MINIMUM QUALIFICATION:
 Bachelor’s in engineering (Mechanical etc.)/ MBA Marketing

MINIMUM EXPERIENCE:
 15+ Years’ Experience mostly in BD & marketing in EPC, Shutdown, turnaround, Maintenance, kind of industries.

Key Skills:
 Technical / Commercial aspects of a project and project life cycle
 Know-how of project life cycle
 Communication skills
 Presentation skills
 Team playing skills
 Decision making skills
 Leadership skills
 Interpersonal skills
 Analytical skills
 Compute
 Skills

Keywords

SCM Supply chain manager Manager Supply Chain Management Vendor Development Procurement Buyer Negotiation Vendor Selection Purchase Vendor Development Cost Reduction Supply Chain Solutions Vendor Management

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DESCON ENGINEERING,UAE BU

Descon Engineering Limited is an integrated engineering services and manufacturing company operating in Pakistan and the Middle East. We are in the business of delivering client-specific solutions for projects related to Energy, Infrastructure and Process industry. The integrated package of service s encompasses engineering, procurement, manufacturing, construction, commissioning and maintenance.
We are a multi-dimensional engineering and Construction Company, supported by more than 25,000 employees from around 22 different nationalities. The services portfolio covers project management, engineering, procurement, construction, plant services and manufacturing of process equipment for the sectors of Oil & Gas, Chemical/Petrochemical, Power, Fertilizer, Cement, and Infrastructure.

Today Descon is a major player in the region serving the oil and gas, chemical, petrochemical, cement, power and infrastructure sectors in Pakistan and the Middle East.
The company is driven by clearly defined vision and strives to add value to its clients’ businesses by providing world-class solutions at cost-effective levels.
Services: EPC, Project Management, Engineering, Construction, Maintenance and Manufacturing

Presence: Pakistan, United Arab Emirates, Qatar, Saudi Arabia, Kuwait
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Contact

Name/ Designation:
Rizwan Sohail - HR Team Leader

Address: Prestige tower, East 2 MBZ city Pin 46821 United Arab Emirates (UAE)
Abu Dhabi
United Arab Emirates
15901

LandLine:971-25539801

Fax:971-25539801

Mob.:971-25539801

Website https://www.descon.com


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