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Medical Secretary II

King Abdullah Bin Abdulaziz University Hospital

2 - 3 years Saudi Arabia - Saudi Arabia

Diploma(Other). Any Nationality

, Posted on April 26, 2018 1 Opening

Job Description

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Job Description
Qualification and Experience
Minimum or Required:
Diploma in Medical Secretary or any related Secretarial Studies.
Experience: 2 years.
Key Roles and Responsibilities
• Prepares letters, memos, correspondences and reports in either Arabic or English language from shorthand, audio or longhand.
• Opens, screens and routes incoming mails. Prepares signature lists and circulates incoming and outgoing mail.
• Files and distributes reports and other correspondences.
• Inputs patient related data into medical databases.
• Receives and handles inquiries from wards and clinics.
• Proofreads documents generated within the department before distribution.
• Develops and maintains departmental filing system. Maintains an accurate suspense file system and liaises with individuals to determine action.
• Manages the appointment book of assigned manager to include booking appointments, arranging meetings and venues and arranging catering requests.
• Prepares papers and documents needed for a meeting. Types and distributes agendas and supporting documentation required for a meeting.
• Prepares Medical Rota as required.
• Maintains confidentiality of all sensitive information at all times.
• Performs a variety of clerical tasks including photocopying, collating and distribution of copies.
• Takes minutes of meetings.
• Completes patient release papers.
• Maintains a minimum amount of stationery and supplies for the department by tracking usage of supplies and ordering additional items and repairs to office equipment.
• Updates statistics as required, on a weekly and monthly basis.
• Handles and resolve physician s query in any related administrative work.
• Completes all required administrative work from the Medical teams in conjunction with the pooling team.
• Assist Medical team in preparing symposiums, workshops, meetings and any related assemblies.
• Types post-surgical notes on each post-ops case.
• Updates requested reports, complete memos from doctors and ensure that all discussions are signed by the physicians and sends to the relevant departments.
• Respects patients and their families to promote a patient-centered care culture.
• Participates and support quality improving and patient safety activates as an individual or as part with multidisciplinary teams.
• Perform other duties as assigned or needed.
Written and verbal communication skills in English - Intermediate
Medical Terminology - Intermediate
Writing and handling business correspondence - Intermediate
Filing and updating records - Advanced
Knowledge of general office procedures - Intermediate
Handling office equipment including copiers and fax machines - Intermediate
Microsoft Office Proficiency - Intermediate
Medical Secretary

Industry Type : Medical / Healthcare / Diagnostics / Medical Devices
Functional Area : Secretary / Front Office / Personal Assistant (PA)


Catering Shorthand Tracking audio Secretarial activities Office equipment Usage Notes Business correspondence Verbal communication

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King Abdullah Bin Abdulaziz University Hospital

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