Home Jobs in UAE Jobs in Abu Dhabi Office Administrator Jobs in Abu Dhabi Office Administrator

Office Administrator

TEKNIP Manpower Recruitment Services

Posted on January 11, 2019

6 - 10 years Abu Dhabi - United Arab Emirates

Any Graduation, Secondary School. Emirati (UAE)

Easy Apply

Opening 01

Job Description

EMAIL JOB
Email sent successfully.

Purpose and Scope:

a) Provides the necessary administrative and secretarial support in an efficient manner to ensure smooth functioning of the Office.

b) Manages Mail register for incoming/outgoing mail, receive, reads, sort and distribution in accordance to Manager’s directions.

c) Maintains an efficient follow-up system and coordinates feedback and replies.

d) Provides necessary backup material of documents for the Manager’s easy reference.

e) Types and proof-reads a variety of material, such as letters, memoranda, e-mails reports, statements, presentations.

f) Receives incoming mail, opens, stamps date, attaches references as necessary, and passes to supervisor or addressee. Delivers confidential material personally to other offices. Prepares outgoing mail for despatch.

g) Manages documents and files correspondence according to correct sequence of correspondence. Manages requisitions, maintains and distributes office stationery and supplies. Ensures that office stationary is available in office and in proper housekeeping.

h) Review and update the files both electronically and hard format regularly to keep it organized and according to business requirements with attention to their retention period this includes proper labels for files and sub-sections.

i) Initiate and follow-up required replies. Drafts letters, memos, e-mails from brief notes or oral instructions, scans documents and sends e-mails on behalf of supervisor as required. Translates business documents when required.

j) Handles Telephone calls, messages and route any enquiries as appropriate by taking correct and all required details for appropriate feedback. Follow up on returning telephone calls.

k) Manages and maintains the Manager’s schedules and updates manager’s calendar with planned meetings, company events and business issues.

l) Arranges and manages daily appointments for the manager/supervisor, and reschedule appointments according to business priorities. Receives visitors and directs them to supervisor’s office.

m) Prepare any required items ahead of time for the Manager’s review/update.

n) Arranges meetings according to manager’s schedules and prepare meeting agenda.


Oil & Gas / Petroleum

Administration

Desired Candidate Profile

c) Possesses good spoken and written communication skills

d) Demonstrates English Language Proficiency (level 5).

e) Demonstrates good knowledge of Arabic language.


f) Ability to type in English at 40 – 50 wpm & in Arabic at the rate of 35 – 40 wpm

g) Demonstrates a sense of business etiquette in written communication.

h) Proficiency in Microsoft Office Software applications, good handling of Hardware & Office Equipment
i) Demonstrate telephone skills and verbal communication with attention to business etiquette.

j) Demonstrates assistance and customer service skills during calls.


k) Good interpersonal skills with accountability.

Keywords

Plan organize and performs a variety of secretarial administrative and general office related duties in an assigned Division Managers office.

Login To ApplyRegister & ApplyApply Without Registration

REPORT THIS JOB

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information.We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@naukrigulf.com

TEKNIP Manpower Recruitment Services

Teknip Technologies

Additional Information Required

Employer has requested some additional information along with your application for this job

Login to Naukrigulf

Continue using

All your activity will remain private

or