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Office Assistant

Al Zahrawi Medical Supplies LLC

Posted on September 27, 2020

3 - 6 years Dubai - United Arab Emirates

Any Graduation. Any Nationality

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Job Description

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 Preparing coffee and tea for staff & visitors during absence of office assistant
 Supervise Assisting all departments in Photocopy & Scanning of documents
 Arranging Faxing documents
 Circulating LPO’s and contracts via e-mail to the concern Sales Person
 Forwarding email to concern department coordinator for updating product delivery schedule
 Maintaining all customer contract copies
 Manage and Sort incoming mail, faxes, and courier deliveries for distribution
 Purchase, receive and store the office supplies ensuring that basic supplies are always available
 Assisting Finance department for any documentation requirement
 Handing courier and other services to run office smoothly.
 Maintain record for all outgoing and incoming documents
 Maintain and filing of office files and documents
 Arranging all documents for Signature for UAE & Qatar and tracking of the documents
 Assisting Sales and Service Division in printing Manuals as requested.
 Assist warehouse for stocktaking.
 Performs other clerical duties such as filing, photocopying, and collating for all departments
 Coordinating to deliver documents for warehouse as and when needed.
 Monitoring cleanliness of office equipment and furniture
 Maintaining international phone call logs
 Maintaining electronic access device for entry and exit
 Maintaining conference or meeting room schedule program
 Arranging birthday or party meeting snacks and juices
 Supporting with IT department to ensure all connections running fine
 Preparing temporary gate pass for all government institute during PRO in vacation
 Scan and send email for cheque and receipt copy to finance department
 Scan and send email for all HR related forms to new or existing staff
 Updating agency certificates and distributors contracts with coordination of admin supervisor


Administration

Desired Candidate Profile

Valid UAE Driving License is a MUST

Minimum Qualification: Diploma or Bachelor Degree

Experience: 1 to 2 years experience

Job Specific Skills:
 Require a good Time Management
Behavioral Skills /Personal Characteristics or Attributes Needed
 Proactive Approach to Working.
 Outstanding communication and interpersonal skills - verbal and written
 Able to multitask and can work under pressure
 Strong interpersonal skills
 A good team player, dynamic, optimistic, accurate, hard-working and creative

Additional Details
 Candidate should be willing to move to Company Visa.
 Candidate should be based in the UAE

Keywords

Office Assistant Administration Assistant Administration Work

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Al Zahrawi Medical Supplies LLC

Al Zahrawi Medical is a healthcare focused company specializing in Medical, Surgical, Diagnostic & Analytical Lab and Nuclear Medicine supplies with presence throughout the UAE and Qatar.

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