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Office Management - EA - Senior Associate

PricewaterhouseCoopers

Posted on November 1, 2019

5 - 7 years Riyadh - Saudi Arabia

Any Graduation. Any Nationality

Opening 01

Job Description

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Job Description & Summary
A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
Responsibilities
The Senior Associate EA provides support to either the Territory Senior Partner or Managing Partner together with other allocated partners and/or directors. This includes support for leadership meetings such as the MELT, Board and MEOC.
Financial
•Adhere to budget
Customer
•Diary management
•Extensive management of online diaries, book appointments and arrange meetings, updates as required
•Ensure Executive/s get to meetings on time with appropriate documentation
•Act as back up in managing other Executives and Principals diaries when their EAs are not available
•Call management
•Handle and screen calls for Executive/s
•Take and pass messages to Executive/s in a timely manner
•Email management
•Monitor Executives email inboxes when they are out of the office or at meetings and taking action as necessary
•Client relationships
•Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
•Assist other EAs during busy periods
Internal Process
•Meetings
•Pro-active planning for meetings and follow up actions (documents, papers needed )
•Organise local internal and external meetings, including organising catering, IT requirements etc
•Meet and greet visitors
•Partner and Executive general admin
•Proofread and finalize documents when required i.e. presentations, proposals, letters
•General filing
•Client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date
Learning and Growth
•Act as people manager for a number of Executive Assistants, sharing knowledge and experience and providing support and guidance in respect of their career and development
•Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
•Comply with PwC policies and procedures in all aspects of the role
•Build network of strong working relationships both internally and externally
•Assist with the organisation of PwC events as needed including dinners and outside events
•Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
Education
•Bachelor s degree language
•Fluency in spoken and written English, proficiency in Arabic is an advantage
Overall Experience
•5+ years experience in a PA/EA role
Specific Experience
•Experience with a professional services firm preferred
•Prior people management/team lead experience preferred
Knowledge and Skills
•Role model in terms of self development, attitude and behaviours.


Accounting & Auditing

Top Management / Senior Management

Keywords

IFS - Office Management - EA - Senior Associate - Riyadh

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PricewaterhouseCoopers


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