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OFFICE MANAGER / EXECUTIVE ASSISTANT

Client of Dawaam

Posted on October 4, 2019

5 - 6 years Dubai - United Arab Emirates

Any Graduation. Any Nationality

Opening 01

Job Description

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The Company:
A small Family investment office
The Role:
To be the main point of contact and project manager for all personal and business aspects. Freeing the Chairman s schedule and time so that he can focus on the more strategic aspect of his role. As well as providing full administrative support.
Major Responsibilities:
• Handling all details of the current and future business and personal projects. Create a robust time management system, to follow up on all delegated tasks ensuring maximum use of time.
• Responsible for the Company s systemized filing system on Sharepoint ensuring all folders are organized, managed, updates and easily accessible for all projects and investments.
• Running all administrative related tasks of ongoing and new projects.
• Manage, coordinate and maintain calendar of Chairman including appointments, meetings and travel.
• Responsible for organising of internal and external meetings on behalf of the Chairman ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas
• Regular and timely follow-up on all deliverables with key stakeholders.
• Ensuring efficient handling of all personal requests and projects.
• Management and maintenance of all properties.
• Responsible for day to day office management functions of Administration, HR, and IT requirements in the Office.
Qualifications & Desired Skills:
• Professional degree
• Minimum 5 years' experience as an Office Manager / Executive Assistant with a stable work background
• Able to build rapport and trust at C Level and with busy executives.
• Flexible approach to working hours and day, able to support the CEO in the evenings/ weekends if required
• Effective time-management skills with the ability to prioritise
• Detailed-orientated and outstanding quality assurance
• Proven management experience with excellent planning skills
• Strong communication skills;
• Flexible and handles stress well


Administration

Keywords

OFFICE MANAGER / EXECUTIVE ASSISTANT

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Client of Dawaam


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