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Office Manager - Executive Assistant To The CEO

APEX

3 - 5 years Giza - Egypt

Any Graduation. Any Nationality


, Posted on May 30, 2018 1 Opening

Job Description

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APEX is currently seeking an Office Manager / Executive Assistant to the CEO.
• The Executive Assistant is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency for the entire organization in addition to administrative
• Support activities and assistance to the CEO to facilitate the efficient operation of the organization.
• Manage and maintain CEO s calendar including scheduling appointments, internal/external meetings and conference calls.
• Coordinate CEO s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
• Draft and edit correspondence, communications, presentations and other documents on behalf of CEO .
• Secure appropriate signatures and track documents through the approval process on behalf of CEO.
• Serve as a liaison with internal staff at all levels.
• Provide assistant and support on various projects such as new employee on-boarding, APEX Board calendar planning and staff communication.
• Support other Senior Management staff on other projects as needed.
• Prepare agendas for meetings, briefing materials and presentations as needed to support the CEO.
• Provide administrative support to CEO in order to increase his availability for executive level responsibilities.


Industry Type : Construction / Civil Engineering
Functional Area : Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

Essential Skills and Background:
• Bachelors degree required.
• 3-5 years of office administration experience.
• Computer literacy and proficiency in Microsoft Office and Adobe.
• Attention to detail is a must as well as strong organizational skills.
• S/he must be committed to establishing and maintaining effective organizational systems within an office environment.
• Event planning experience highly desired.
• Experience with international travel arrangements and logistics management is a strong plus.
• High level of professionalism and a strong ability to relate to people of all business levels.
• Understanding of project management and the skills needed to forecast and plan ahead.
• Effective interpersonal communication style particularly with Board members, executives and senior level staff.
• Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
• Strong problem solving skills.

Keywords

MS Office Office administration Office management Scheduling Project management Event planning Adobe Logistics management Business administration international travel

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APEX

About this Company
Industry:
Construction - Industrial Facilities and Infrastructure
Construction - Residential & Commercial/Office
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