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Office Manager (IT & Software Background)

Minds

Posted on January 14, 2020

5 - 10 years Cairo - Egypt

Any Graduation. Any Nationality

Opening 01

Job Description

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React quickly to rapidly changing market conditions and improve business processes by eliminating defects and enhancing quality while achieving and maintaining optimal levels of process performance. evaluate and make improvements to business processes
• Providing wide-ranging support to the CEO in Egypt office.
• Managing the calendar of the CEO and booking meetings internally and with clients & with Employees.
• Arranging and amending international travel itineraries, coordinating with other members of the project team
• Attend meetings & take MOM's & send it immediately as soon as the meeting ends with proactively following up action lists with the CEO and all employees involved.
• Capturing, sharing & follow up outcomes and tracking key actions of meetings
• Support on developing reports and presentations for the CEO
• Building relationships with all levels of stakeholders throughout all employees & teams & Partners, and with relevant client contacts, both in Egypt and internationally
• Working alongside Central Functions to provide an efficient service to the Company.
• Other ad hoc projects
• Maintains facilities by planning space allocations, layouts, and floor moves; arranging for and supervising building maintenance.
• Maintains good tracking of C.E.O files, Documentations & reports.
• Monitor, Supervise & follow up Accomplishes project results by communicating and coordinating requirements; expediting fulfillment; evaluating milestone accomplishments; evaluating optional courses of action; changing assumptions and direction; updating media plans.
• Prepares reports by collecting, analyzing, and summarizing operational data and trends.
• A strong base of experience in a PA /Office Manager role or similar & Certificate is highly recommended.


IT - Software Services

Administration

Desired Candidate Profile

Work Duties & Responsibilities (key Responsibilities related to the job)
• Experience within working within an IT / Software or similarly the fast-paced environment
• Experience in an international environment, having to account for different time-zones, etc.
• Proven ability to plan and prioritize multi-task requests within short timescales and demanding deadlines
• Flexibility, able to excel in an environment where things can change quickly and responsibilities will be diverse
• Excellent attention to detail and a meticulous focus on quality.
• Fluency in English & Second Language is highly preferred (not a requirement but very much a nice to have).
• 5-10 proven working experience as a PA /Office Manager or a relevant role.
• Proficiency in MS Office and general software knowledge.
• Communication and negotiation skills.
• Ability to write business English and professional business correspondence.
• Time management and planning skills
• BSc/BA in business administration or relevant field.

Keywords

Office Manager (IT & Software Background)

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Minds


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