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Office Manager


Posted on August 9, 2018

2 - 3 years Cairo - Egypt

Any Nationality

Opening 01

Job Description

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Organising meetings and managing databases
• Booking transport and accommodation
• Organising company events or conferences
• Ordering stationery and furniture
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Supervising and monitoring the work of administrative staff
• Managing office budgets
• Liaising with staff, suppliers and clients
• Implementing and maintaining procedures/office administrative systems
• Delegating tasks to junior employees
• Organising induction programmes for new employees
• Ensuring that health and safety policies are up to date
• Using a range of software packages
• Attending meetings with senior management
• Assisting the organisation's HR function by keeping personnel records up to date, arranging interviews and so on
• However, depending on the size and structure of the organisation, the role of office manager can also be combined with another office-based job role, for example:
• HR assistant
• Facilities manager (by taking responsibility for the upkeep of the building)
• Marketing assistant

Construction / Civil Engineering


Desired Candidate Profile

Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant
• Female


MS Office Scheduling Monitoring MS Outlook Office administration Administration Staff Office Administrator Software packages Senior management Office management


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