Office Manager

Agile Consultants

Job Responsibilities:

• Record, prepare, and circulate accurate Minutes of Meetings in a timely manner.
• Ensure action points are assigned to responsible individuals with clear deadlines.
• Regularly follow up with internal teams on action items and ensure timely completion.
• Maintain an updated log of outstanding and completed tasks for management review.
• Organize and schedule internal and external meetings, appointments, and events.
• Manage the management team s calendar and ensure timely reminders and logistical arrangements.
• Arrange travel itineraries, hotel bookings, visa processing, and transportation.
• Handle travel expense claims while ensuring compliance with company policies.
• Handle sensitive and confidential information with discretion.
• Draft, review, and manage official correspondence, memos, and reports.
• Ensure clear and timely communication across departments and external stakeholders.
• Manage office supplies, maintenance, and overall administrative operations.
• Coordinate with vendors, service providers, and building management as required.
• Maintain proper filing systems (physical and digital).
• Provide executive assistance, including report preparation and presentation support.
• Prepare agendas and briefing materials for management meetings when required.
• Perform any additional administrative duties assigned by management.
• Contribute to the continuous improvement of administrative processes and efficiency.

Job Requirements:

• Bachelor s degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience in office administration or office management.
• Real estate industry experience is mandatory.
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Strong organizational, coordination, and multitasking abilities.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, confidentiality, and attention to detail.
• Strong interpersonal skills with the ability to work collaboratively across departments.
• Ability to draft, review, and manage official correspondence and reports.
• Experience in calendar management, travel coordination, and meeting scheduling.
• Understanding of office operations, vendor management, and filing systems.
• Ability to work collaboratively across departments and support senior management effectively.
• Experience tracking action items and following up on meetings.
• Proven ability to improve administrative processes and office efficiency.
• Exposure to real estate industry processes or support functions.