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Office Manager

Propel consult

Posted on August 8, 2019

15 - 16 years Riyadh - Saudi Arabia

Any Nationality

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Job Description

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Duties and responsibilities
Scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.
The Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences


Administration

Desired Candidate Profile

Requirements
15 years proven experience as an Office manager
Experience in large International Company
Previous experience in Engineering, Construction, Industrial, oil & gas
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements

Keywords

Office Manager

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Propel consult

Company
Our client has grown to become the world's No. 1-ranked engineering design firm -delivering integrated, sustainable solutions that help clients and communities in every region of the world create and unlock new opportunities. They operate in 7 continents, have over 87,000 employees, and are in 150+ countries and turnover in excess of $17.4Billion per annum.
They are looking for an Office Manager for their CEO.
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Website https://recruitcrm.io/jobs/propelconsult


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