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Office Manager - Saudi Nationals onlySaudi Arabia

Informa Exhibitions

Posted on December 2, 2019

2 - 3 years Saudi Arabia - Saudi Arabia

Diploma. Any Nationality

Opening 01

Job Description

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Key Performance Indicators
• Assisting Senior Management Team with requests.
• To insure getting the proper events & office licenses & permissions in a timely manner.
• Ensuring office emergencies and maintenance requests are responded to and resolved in a timely manner.
• Supervision of the reception.
• Maintaining administrative records for all official company documentation.
• Maintaining records and compiling information for reporting purposes.
key dimensions:
Main Duties & Responsibilities:
Office Management
• Oversee the preparation of meeting rooms, refreshments for meetings and events as requested by the Senior Management team.
• Monitor all the office supplies ensuring adequate stock levels are maintained;
• Support and supervise the Receptionist and Office Assistants ensuring continuous cover during office hours and that all visitors and callers to the company are dealt with professionally
• Take ownership for the business and suggest improvements.
Administration & Document Control
• Working and managing SECB and Etimad portal.
• Support the business in drafting letters in Arabic & English languages.
• Manage, maintain and update the administration filing system;
• Compile and track information for reporting purposes
• Provide administrative support as and when required for one off short term projects as dictated by senior management (e.g. annual events) liaising with relevant parties as required;
• Coordinate travel arrangements including the processing of visas where required, as requested by senior management.
• Assist with diary management for meetings and travel of senior management
• Administration of the company medical & benefits scheme
• Administration & tracking of employee residency visas and work permits.
Compliance & Business Continuity
• Coordinate, track and maintain official company documentation (e.g. POA, Trace License, PO Boxes etc.) and ensure compliance with local requirements at all times.
• Administration and compliance for RICEC
• Support office wide initiatives such as Sustainability, Walk the World etc.
• Continually update knowledge and skills through professional development activities.
• Perform any other duties commensurate with this role.

Advertising / PR / Event Management


Desired Candidate Profile

Minimum Education Level:
• High school/college diploma
Background Knowledge, Skills & Experience:
• Saudi National
• Minimum 2 Years experience in administration preferably with an international company .
• Ability to perform basic clerical work involving judgement, accuracy and speed with minimal supervision
• Speaks and writes clearly and fluently in English and Arabic to both individuals and groups
• Computer literate and proficient in the use of Microsoft Word, Excel and outlook
• Able to prioritise work tasks, deadlines and use scheduling tools
• Proactive
• Interpersonal and customer facing skills
• Cultural awareness and sensitivity
• Self motivated.


Office Manager - Saudi Nationals onlySaudi Arabia


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