Office Team Leader Aggreko Middle East Posted on August 1, 2019 3 - 4 years Dubai - United Arab Emirates Bachelor of Business Administration(Management). Any Nationality Send Me Jobs Like This SEND Alert Set Successfully Opening 01 Job Description EMAIL JOB SEND Email sent successfully. SHARE JOB Purpose of the Job:To ensure internal and external customer satisfaction through the timely, effective and efficient completion of a depots administrative processes.To ensure compliance with Aggreko s policies and standards for Contract Management & Hire Desk functions.Key Responsibilities:• Supervision of the Hire Desk resources and functions within the depot on a day to day basis.• Lead and motivate the office team.• Ensure that Hire Agreements are complete with all information & required documentations.• Ensure Contract Information is stored promptly and securely in the required Contract file system.• Ensure that resources and work load are managed effectively within the team.• Develop new idea's and solutions for improved efficiency of the team.• Ensure that the Job Diary is updated daily with accurate information.• Oversee and share of chairing of the daily Operations Call.• Ensure standards and processes are followed, and to oversee the quarterly CDH audit and any annual QHSE/PLC audit for the Hire Desk processes.• Ensure that Agreements and allocations are created/entered in a timely and accurate manner.• Oversee the accurate reporting on a weekly and monthly basis for Flash, Wekkly & Monthly Income Statements.• Monitor and coordinate Purchase Order expiry dates, renewals and Cash in Advance balance status.• Monitor and coordinate the on-time Invoicing for all agreements.• Responsible for checking and raising of Credit Notes for Area Manager or above approval.• Monitor and coordinate the creation of new customer accounts, and the ongoing monitoring of credit limits with existing accounts.• Oversee the Agent debt collection team in order to manage credit approvals/limits and improve collection and debtor days.• To assist with cost saving initiatives and ensure the procurement policy if adhered to for 3 rd party purchases such as Transport, Cranes & Fuel.• To assist the Area Manager and Analyst in producing accurate revenue forecasts.• To assist the Area Manager and Operations teams to produce accurate fleet forecasts.• To assist the Area Manager in other admin and office coordination duties.• To lead the implementation of new systems and software within the Hire Desk department.• Displays a commitment to Operational Excellence activities.• Aggreko places a strong emphasis on Quality, Health, Safety and Environmental protection. It is a requirement and moral obligation of each employee to be actively committed and accountable for compliance to the Aggreko Health, Safety & Environmental policies, procedures and local legislation, and ensure completion and validity of all minimum QHSE training and objectives required by the company.• Any other duties considered related essential for effective operations and service as requested.Person Specification• College Degree in administration or relevant qualifications• Minimum 3 years of experience in related field• Availability to travel as and when required• Depot based job requires light physical effortDesired Skills• Well-developed interpersonal and communication skills• Fluent command of English language, spoken and written• Experience in an ERP system is desired• Experience in leading and mangement of teams• Effective planning organizational and time management skills• Good Keyboard skills and computer literate• High level of commitment and loyalty• Quality oriented with attention to details and capable of working to deadlines• Capable of working on his/her own initiative• Able to work long hours in demanding conditionsALWAYS ORANGE - AGGREKO VALUES & BEHAVIOURS:BE DYNAMIC : Using our entrepreneurial passion to deliver & making great things happen.• Act like Owners• Stay Nimble• Love what we doBE EXPERT: Using our blend of experience, expertise & planning to keep us ahead of the game.• Love the Discipline• Use our expertise• Excel under pressureBE TOGETHER: Asking the best of each other, harnessing our skills and diverse Company Industry Power Generation / Power Distribution / Energy / Nuclear Energy Department/Functional Area Administration Desired Candidate Profile • Well-developed interpersonal and communication skills• Fluent command of English language, spoken and written• Experience in an ERP system is desired• Experience in leading and mangement of teams• Effective planning organizational and time management skills• Good Keyboard skills and computer literate• High level of commitment and loyalty• Quality oriented with attention to details and capable of working to deadlines• Capable of working on his/her own initiative• Able to work long hours in demanding conditions Keywords Office Team Leader REPORT THIS JOB Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. 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