Operations Coordinator (Freight & Logistics)

Confidential Company

Multiple VacanciesEmployer Active

Posted 5 mins ago

Experience

1 - 2 Years

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Commerce, Bachelor of Business Administration, Bachelor of Arts

Nationality

Any Arab National

Gender

Male

Vacancy

2 Vacancies

Job Description

Roles & Responsibilities

  • Receive and handle requests from the Operations Supervisor.
  • Open job forms and fill them out completely for each job forwarded to you.
  • Ensure all documents required for shipments are complete and all details are correct.
  • Send requests for legalized invoices.
  • Coordinate with truck suppliers and drivers regarding truck details and inform via email with updates.
  • Follow up on the collection and handling of shipments.
  • Update clients on the collection status and shipments through emails and phone calls.
  • Follow up with suppliers regarding the whereabouts of the trucks and provide specific instructions to the drivers.
  • Prepare delivery notes and give them to drivers to ensure the proper delivery of shipments.
  • Send pre-alerts to the agent/broker at the border and final destination.
  • Follow up with brokers at the borders regarding the shipments.
  • Communicate with relevant people in the warehouse companies by: a.) Sending pre-alerts about the arrival of shipments. b.) Arranging for palletization. c.) Arranging for labor entry as needed for offloading/reloading the shipments.
  • Update the daily trip/update sheet regarding the status of the truck.
  • Prepare forms for the turnover of documents.
  • Inspect shipments during offloading and reloading regarding the following: a.) Quantity - Check if the weight, type of commodities, and number of pieces stated in the invoice are correct. b.) Quality - Check if the shipment is damaged or wet and update the status via email.
  • Accept and verify invoices from suppliers with attached delivery notes.
  • Be flexible and able to work across various departments within Safeway as required.

Desired Candidate Profile

  • Bachelor's degree in Logistics, Supply Chain Management, or a related field, providing a strong foundation in operational principles.
  • Minimum of 2 years of experience in freight and logistics, showcasing a proven track record in managing complex transportation operations.
  • Familiarity with international shipping regulations and customs procedures, essential for navigating global logistics challenges.
  • Demonstrated ability to work under pressure, managing multiple priorities effectively in a fast-paced environment.
  • Adaptable and proactive attitude, able to embrace change and drive continuous improvement in operational processes.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Logistics
  • Freight
  • Shipping
  • Customs
  • Import Export

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Confidential Company