Order Processing / Billing / Invoicing / Tender & Quotes Preparation

Confidential Company

Multiple VacanciesEmployer Active

Posted 3 min ago

Experience

2 - 4 Years

Monthly Salary

AED 2,000 - 3,000 ($541 - $811)

Job Location

Sharjah - United Arab Emirates (UAE)

Education

Any Graduation

Nationality

Indian

Gender

Male

Benefits

Medical Insurance, Visa, Annual Leaves As Per Labour Law

Vacancy

3 Vacancies

Job Description

Roles & Responsibilities

  • Review and process customer Purchase Orders (POs) accurately and efficiently.

  • Verify customer orders and coordinate with the Tender Department to ensure alignment with approved quotations and tender requirements.

  • Prepare Sales Orders, Proforma Invoices, Pick Lists, Delivery Notes, and Tax Invoices in line with delivery schedules.

  • Coordinate with sales, procurement, stores, dispatch, supply chain, and finance departments for smooth order execution.

  • Follow up internally for supply approvals, delivery coordination, and gate pass approvals.

  • Communicate professionally with local and overseas customers and suppliers through emails and calls.

  • Assist the sales team with quotations, follow-ups, pricing comparisons, and operational support.

  • Prepare tender documents, quotations, compliance documents, and related submissions.

  • Compare pricing from multiple vendors and negotiate pricing where required.

  • Maintain proper documentation and records related to orders, invoices, quotations, and tenders.

  • Build and maintain positive relationships with customer contacts and store-level teams to ensure smooth operations.

  • Ensure timely updates to customers regarding order status, stock availability, and delivery schedules.

Desired Candidate Profile

  • Proven experience in Order Processing, Billing, Invoicing, Tender Coordination, Sales Support, or related fields (preferred: 2+ years).

  • Strong attention to detail and accuracy in documentation and data entry.

  • Good written and verbal communication skills.

  • Strong coordination and multitasking abilities in a fast-paced environment.

  • Proficiency in MS Office, especially Excel and Word.

  • Experience with ERP systems such as Odoo is preferred.

  • Good knowledge of preparing professional emails, quotations, and tender documentation.

  • Excel proficiency is mandatory and may be tested during the interview process.

    Candidates with experience in any of the following areas are encouraged to apply:

    • Sales Order Processing

    • Billing & Invoicing

    • Tender Department Operations

    • Sales Coordination / Sales Support

    • Procurement Coordination / Documentation

Employment Type

    Full Time

Company Industry

  • General Trading
  • Export
  • Import

Department / Functional Area

  • Data Entry
  • Operations
  • Back Office Processing

Keywords

  • Order & Billing Specialist
  • Quote & Order Administrator
  • Invoicing & Tendering Coordinator
  • Customer Service
  • Order Management
  • Quote Generation
  • Sales Order & Billing Analyst
  • Order Processing & Billing Clerk
  • Invoicing
  • Tender & Invoice Executive
  • Billing

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Confidential Company