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Personal Assistant / Admin Assistant

First National Recruitment Company

Posted on January 15, 2020

5 - 10 years Riyadh - Saudi Arabia

Any Graduation. Any Arabic National, Any European National, Indian, Filipino

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Job Description

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We are looking for Personal Assistant / Admin Assistant

Secretarial and Administrative Support

• Provide a high quality secretarial and organisational support service

• Word processing correspondence, memos and reports

• Prepare presentations

• Organise and maintain effective filing systems

• Keep and maintain an accurate record of papers and electronic email correspondence

• Responsibility for dealing with maintenance of office equipment and ordering stationery

Email and Phone Call Management

• Filter general queries, phone calls and invitations to the Country Manager by redirecting or taking forward such contact as appropriate

• Develop and maintain effective electronic email filing system

• Highlight urgent correspondence and print attachments

• Prepare correspondence on behalf of the Country Manager, including the drafting of general replies

Diary and Travel Management

• Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems

• Conduct weekly diary meetings with the Country Manager to discuss upcoming engagements, invitations and other requests

• Coordinating and arranging video and conference calls

• Schedule on behalf of the Country Manager meetings between him and his direct reports

• Liaise with relevant individuals and external organisations to arrange meetings, organise schedules, prepare agendas and draft minutes

• Making travel arrangements and booking accommodation

Meeting and Event Management

• Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up

• Planning, managing and organising client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportation

Roles :


•Advanced Microsoft Office suite skills (Word, PowerPoint and Excel)

• Excellent typing skills, good computer literacy speed and accuracy essential

• Strong organisational skills with the ability to maintain balance among multiple priorities, with attention to detail and quality delivery

• Proven ability to work under pressure and to tight deadlines

• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy

• Strong interpersonal skills and the ability to build relationships with all team members, Turner & Townsend stakeholders, Board members and external partners/vendors

• Ability to deal with sensitive information with
discretion and to maintain confidentiality at all times

• Experience of diary management, researching and booking of travel and accommodation

• Take-up additional responsibilities and challenges

• Proactive and flexible in approach


Guards / Security Services

Desired Candidate Profile

• A minimum of five years admin experience in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts

Keywords

Personal Assistant Admin Assistant Secretary Administration office equipment stationery Email Support Chat Company Secretary Executive Secretary

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First National Recruitment Company

First National Recruitment Company

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