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Personal Assistant / Admin Assistant

First National Recruitment Company

Posted on January 15, 2020

5 - 10 years Riyadh - Saudi Arabia

Any Graduation. Any Arabic National, Any European National, Indian, Filipino

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Job Description

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We are looking for Personal Assistant / Admin Assistant

Secretarial and Administrative Support

• Provide a high quality secretarial and organisational support service

• Word processing correspondence, memos and reports

• Prepare presentations

• Organise and maintain effective filing systems

• Keep and maintain an accurate record of papers and electronic email correspondence

• Responsibility for dealing with maintenance of office equipment and ordering stationery

Email and Phone Call Management

• Filter general queries, phone calls and invitations to the Country Manager by redirecting or taking forward such contact as appropriate

• Develop and maintain effective electronic email filing system

• Highlight urgent correspondence and print attachments

• Prepare correspondence on behalf of the Country Manager, including the drafting of general replies

Diary and Travel Management

• Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems

• Conduct weekly diary meetings with the Country Manager to discuss upcoming engagements, invitations and other requests

• Coordinating and arranging video and conference calls

• Schedule on behalf of the Country Manager meetings between him and his direct reports

• Liaise with relevant individuals and external organisations to arrange meetings, organise schedules, prepare agendas and draft minutes

• Making travel arrangements and booking accommodation

Meeting and Event Management

• Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up

• Planning, managing and organising client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportation

Roles :

•Advanced Microsoft Office suite skills (Word, PowerPoint and Excel)

• Excellent typing skills, good computer literacy speed and accuracy essential

• Strong organisational skills with the ability to maintain balance among multiple priorities, with attention to detail and quality delivery

• Proven ability to work under pressure and to tight deadlines

• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy

• Strong interpersonal skills and the ability to build relationships with all team members, Turner & Townsend stakeholders, Board members and external partners/vendors

• Ability to deal with sensitive information with
discretion and to maintain confidentiality at all times

• Experience of diary management, researching and booking of travel and accommodation

• Take-up additional responsibilities and challenges

• Proactive and flexible in approach

Guards / Security Services

Desired Candidate Profile

• A minimum of five years admin experience in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts


Personal Assistant Admin Assistant Secretary Administration office equipment stationery Email Support Chat Company Secretary Executive Secretary

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First National Recruitment Company

First National Recruitment Company

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