Personal Assistant Innovo Build LLC

Responsibilities for both personal and professional domains you will be responsible for:

Administrative Support:

• Manage the CPO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Effectively manage the calendar to avoid time conflicts (business and personal appointments).
• Provide reminders for upcoming meetings/appointments and a daily summary.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Coordinate and manage special projects as assigned by the CPO.
• Coordinate and prepare materials for meetings and reports upon request.
• Conduct research and gather information on various topics.
• Maintain and update confidential files, records, and databases.
• Organize and prepare materials with the HR Team for presentations, meetings, and conferences.

Meeting and Event Coordination: ·

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Plan and coordinate company events, team offsites, and other gatherings
• Organise events, network dinners, conferences and celebrations, handling all matters of event management, booking and reservations, and guest lists.

Communication Management:

• Screen and direct phone calls, emails, and other communications.
• Ensuring timely responses and appropriate action.
• Serve as a liaison between the CPO and internal/external stakeholders.
• Collaborate with other team members to ensure efficient workflow and communication.
• Monitor and respond to emails, inquiries, and requests on behalf of executives.
• Assist in project coordination, research, and data analysis as needed.

Travel Coordination:

• Arrange complex and detailed travel plans, itineraries, and agendas.
• Compile documents for travel-related meetings.
• Handle travel arrangements, including flight tickets, transportation, accommodation, and visa assistance.