Home Jobs in Saudi Arabia Jobs in Al Madina Al Munawarah Personal Secretary Jobs in Al Madina Al Munawarah Personal Secretary

Personal Assistant/Team Secretary

Knight Frank

Posted on February 15, 2018

2 - 3 years Al Madina Al Munawarah - Saudi Arabia

Any Nationality

Opening 01

Job Description

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PA Duties:
Diary management - Full control and maintenance of diaries, making appointments and arrangements for all meetings with clients and colleagues.
Email management.
Organisation of viewings.
Deal with clients visiting the office in a polite, helpful and confident manner.
Full and accurate minute taking at Office Meetings.
Office Administration:
Typing of all correspondence: emails, reports, letters, minutes, schedules, forms, tender documents etc.
Prepare reports, agendas and papers for meetings.
Preparing presentations using PowerPoint.
Pitching documents assist in drafting and collating pitching material.
Ensuring all paper and electronic filing is carried out on a regular basis to maintain an up to date filing system.
Coordinating all incoming and outgoing mail.
Office meetings weekly & monthly agendas.
Corporate travel arrangements & booking, including corresponding Visas
Maintain/update database contacts register and excel master file.
Prepare exact target e-marketing emails.
Ensure all documents have a file path for reference.
Arrange and execute fax transmissions and arrange special post/courier services.
Handle computer/database (KF Database, Contacts Register / ICON and RPS).
Maintain correct contact information on People Search for the department.
Professional Standards
Financial
Monitor team travel expenditure, monthly.
Responsible for ensuring files adhere to audit regulations.


Real Estate

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

Systems & IT competence
Word (Advanced), mail merge proficient, excel, power point, outlook.
Audio 60wpm+
Qualifications/Education Required
2 years+ experience in a similar secretarial role
Particular Aptitudes/Skills Required
Mature candidate with an ability to maintain confidentiality
Ability to communicate with others in a professional and helpful manner both face to face and on the telephone
Ability to command authority
Flexibility, adaptability and a co-operative attitude
Calm under pressure
Able to multi-task and prioritise workload
Good English grammar and spelling
Dedicated and loyal
Diligent and efficient
Punctual
Well presented
Clear speaking voice / excellent telephone manner
Good sense of humour
Hardworking
Attention to detail
Resilient
Able to take initiative and be pro-active.
Self-motivated

Keywords

Office Administration Correspondence Secretarial Activities Auditing Audio Grammar E-Marketing

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Knight Frank


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