Personal Assistant/Team Secretary Knight Frank Posted on February 15, 2018 2 - 3 years Al Madina Al Munawarah - Saudi Arabia Any Nationality Send Me Jobs Like This SEND Alert Set Successfully Opening 01 Job Description EMAIL JOB SEND Email sent successfully. SHARE JOB PA Duties: Diary management - Full control and maintenance of diaries, making appointments and arrangements for all meetings with clients and colleagues. Email management. Organisation of viewings. Deal with clients visiting the office in a polite, helpful and confident manner. Full and accurate minute taking at Office Meetings. Office Administration: Typing of all correspondence: emails, reports, letters, minutes, schedules, forms, tender documents etc. Prepare reports, agendas and papers for meetings. Preparing presentations using PowerPoint. Pitching documents assist in drafting and collating pitching material. Ensuring all paper and electronic filing is carried out on a regular basis to maintain an up to date filing system. Coordinating all incoming and outgoing mail. Office meetings weekly & monthly agendas. Corporate travel arrangements & booking, including corresponding Visas Maintain/update database contacts register and excel master file. Prepare exact target e-marketing emails. Ensure all documents have a file path for reference. Arrange and execute fax transmissions and arrange special post/courier services. Handle computer/database (KF Database, Contacts Register / ICON and RPS). Maintain correct contact information on People Search for the department. Professional Standards Financial Monitor team travel expenditure, monthly. Responsible for ensuring files adhere to audit regulations. Company Industry Real Estate Department/Functional Area Secretary / Front Office / Personal Assistant (PA) Desired Candidate Profile Systems & IT competence Word (Advanced), mail merge proficient, excel, power point, outlook. Audio 60wpm+ Qualifications/Education Required 2 years+ experience in a similar secretarial role Particular Aptitudes/Skills Required Mature candidate with an ability to maintain confidentiality Ability to communicate with others in a professional and helpful manner both face to face and on the telephone Ability to command authority Flexibility, adaptability and a co-operative attitude Calm under pressure Able to multi-task and prioritise workload Good English grammar and spelling Dedicated and loyal Diligent and efficient Punctual Well presented Clear speaking voice / excellent telephone manner Good sense of humour Hardworking Attention to detail Resilient Able to take initiative and be pro-active. Self-motivated Keywords Office Administration Correspondence Secretarial Activities Auditing Audio Grammar E-Marketing REPORT THIS JOB Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information.We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at firstname.lastname@example.org People also searched for Personal Secretary Jobs Personal Assistant Jobs Executive Assistant Jobs Secretary Jobs Personal Assistance Jobs PA Jobs Office Administration Jobs Knight Frank View Contact Details Contact Name/ Designation: - Website https://recruitment.knightfrank.com/website/viewjobsumm.asp?recordid=16846947&internal=&bounty= Additional Information Required Employer has requested some additional information along with your application for this job Cancel Login to Naukrigulf Continue using GOOGLE FACEBOOK All your activity will remain private or Forgot Password?