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Personal Assistant to CEO - New Cairo


3 - 4 years Cairo - Egypt

Any Nationality

, Posted on May 31, 2018 1 Opening

Job Description

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Job Purpose:
The Personal Assistant role is one to further enhance the CEO s capability/capacity to expand, develop and manage the business efficiently and effectively through administration and follow up of day to day activities, appointments, correspondence, meetings, etc (at both external and internal basis)
A. Essential Duties and Responsibilities:
• Provide administrative support to the CEO in managing diary, the organisation of meetings and the maintenance of confidential documents and files . Provide support to the CEO in the prioritisation of workload and responding appropriately and filtering requests on his behalf
• Screen telephone calls, enquiries and requests, and handle them when appropriate, meet and greet and the CEO s guests
• Word processing, dealing with correspondence, writing emails/letters and organisational documentations, taking dictation, typing minutes and meeting reports
• Organise and attend meetings, and arrange business trips (including flights ,accommodations, visa processing, ground transportation, etc.), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas
• Design and produce documents, briefing papers, reports and presentations
• Oversee office management ensuring the CEO s high standards are maintained
• Provide a comprehensive secretarial and administration service to the Chief Executive Officer across the range of his work
• Respond to Board members/Leadership Team and other stakeholder queries in a timely and professional manner, both orally and in writing
• Handle confidential, sensitive information including document production, preparation of presentations, reports and assisting with contracts and leases
• Complete a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Plan, coordinate and ensure the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office

Industry Type : Pharma / Biotech / Clinical Research
Functional Area : Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

B. Job Requirements:
• Qualification/Knowledge/Experience:
• Level of education: Relevant degree preferably with post-graduate business qualification
• Experience :
• Experience working as a strong Personal Assistant at a senior level
• Experience of minute/note-taking and the preparation, communication and follow up of associated action points
• Experience of minute/note-taking and the preparation, communication and follow up of associated action points
• Language : English proficiency is mandated
• IT Literacy : Demonstrable expertise in Microsoft Office (Project, Word, Outlook, PowerPoint, Excel) and general computer skills
2.Competencies and Behaviors:
• Strong communication skills with a highly professional telephone and written manner
• Extremely high organization and prioritization skills
• Striving for continuous improvement
• Planning and prioritizing: ability to identify needs to be done and to develop an appropriate action plan in order to accomplish an objective and to monitor progress against it
• Ability to stay calm under pressure with great efficiency, time management skills and attention to detail
• Teamwork and co-operation: the willingness to work co-operatively and supportively with your colleagues. Developing positive, open working relationships in order to solve problems and to achieve business goals
• Able to adhere to tight deadline and enjoy working in a busy and varied environment
What we offer:
• With us, there are always opportunities to break new ground. We empower you to fulfil your ambitions, and our diverse businesses offer various career moves to seek new horizons. We trust you with responsibility early on and support you to draw your own career map that is responsive to your aspirations and priorities in life. Join us and bring your curiosity to life!
• For the selected candidates, we offer a superb working environment and a challenging atmosphere.
• You can also look forward to a competitive salary and benefits package with room for talents and potential candidates to sharpen and advance their career forward supported by exposure, learning and development opportunities
HR Department


Office management Administration Pharma PHP Cosmetics Medical devices Continuous improvement MS Office Chief Executive Visa processing

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