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Personal Secretary (Divisional President)

DESCON ENGINEERING,UAE BU

Posted on January 14, 2020

4 - 8 years Abu Dhabi - United Arab Emirates

Any Graduation. Any Arabic National, Any European National, Indian, Filipino

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Job Description

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Job Purpose:
• To offer full administrative support to the Divisional President of the company and manage the office environment.

Key Accountabilities:
• Manage coordinate and maintain calendar of Divisional President including appointments, meetings and travel.
• Responsible for organizing of internal and external meetings on behalf of the Divisional President ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Provide executive and administrative support to Divisional President.
• Responsible for organizing Divisional President travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
• Monitor and respond to incoming communications (including complaints) to Divisional President office including phone calls, emails and walk ins, ensuring correct department distribution.
• Secretarial support for meetings as and when required by the Divisional President, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
• Drafting and writing high quality reports and presentations, as required by the Divisional President.
• Responsible for managing Divisional President personal driver’s daily schedule in line with Divisional President daily requirements.
• Arrange Central Office and Senior leadership events.
• Preparing meeting agendas, recording meeting minutes, collating board reports and presentations.
• Communicate meeting reminders and board reports with relevant Board and Committee members including their Assistants.
• Confirm meeting venues, arrange refreshments as well as creating and distributing comprehensive
• Minutes including board resolutions to all members post meeting.
• Work closely with HR and Central Office staff to ensure that office policies and procedures are adhered to Managing the Central Office health, safety and security:
Education:
• University degree or diploma relating to the field, preferred but not essential
• Experience: Minimum 4+ years’ experience as Personal Assistant, Office Manager or similar role
Competencies:
• Organizational, planning and multi-tasking skills
• Communication skills
• Information gathering and information monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Initiative
• Professionalism and confidentiality
• Attention to detail and accuracy
• Flexibility
• Essential Attributes:
• Able to priorities and ensure smooth execution of tasks
• Fluency in English – spoken and written
• Strong attention to detail and accuracy
• Maintain high levels of professionalism
• Well organized with an understanding of priorities and changing demands
• Have a professional knowledge of all Microsoft Office programmers; experience of infographics, Photoshop, i-design etc an advantage
• Additional language would be an advantage


Construction / Civil Engineering

Helpdesk / Customer Service / Telecalling

Keywords

Personal Secretary Personal Assistant Office Manager PA to CEO PA Office Management

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DESCON ENGINEERING,UAE BU

Descon Engineering Limited is an integrated engineering services and manufacturing company operating in Pakistan and the Middle East. We are in the business of delivering client-specific solutions for projects related to Energy, Infrastructure and Process industry. The integrated package of service s encompasses engineering, procurement, manufacturing, construction, commissioning and maintenance.
We are a multi-dimensional engineering and Construction Company, supported by more than 25,000 employees from around 22 different nationalities. The services portfolio covers project management, engineering, procurement, construction, plant services and manufacturing of process equipment for the sectors of Oil & Gas, Chemical/Petrochemical, Power, Fertilizer, Cement, and Infrastructure.

Today Descon is a major player in the region serving the oil and gas, chemical, petrochemical, cement, power and infrastructure sectors in Pakistan and the Middle East.
The company is driven by clearly defined vision and strives to add value to its clients’ businesses by providing world-class solutions at cost-effective levels.
Services: EPC, Project Management, Engineering, Construction, Maintenance and Manufacturing

Presence: Pakistan, United Arab Emirates, Qatar, Saudi Arabia, Kuwait
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Contact

Name/ Designation:
Rizwan Sohail - HR Team Leader

Website https://www.descon.com


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