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Private Office Manager

International Trade and Development

Posted on August 22, 2019

7 - 14 years QAR 10,000 - 15,000 ($2,700 - $4,051) Doha - Qatar

Bachelor of Business Administration(Management). Any Nationality

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Job Description

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Job Summary:
We are looking for an intelligent, resourceful, and versatile Private Office Manager to oversee financial and operational functions for a private family office in Qatar. The person in this role will be the top-level manager for finance- and operations-focused teams, will contribute to strategic planning for the family office, and will coordinate input from multiple stakeholders to drive forward complex organizational projects. The Private Office Manager will have estate management skills and directly reports to the Major Principal(s). The Private Office Manager is responsible for ensuring the efficient and effective operation of the Family Office.
Roles and Responsibilities:
Focuses on running the family office as efficiently and effectively as possible.
Oversight of financial operations, including budgeting, financial reporting, and tax-related work.
Coordinates operational needs for the family places of residence.
Coordinates family travel and accommodation worldwide.
Oversight of HR/personnel matters, including employee agreements, benefits, and policies.
“Issue-spotting,” evaluating current and prospective policies and procedures, and driving implementation and rollout of new initiatives.
Negotiating and reviewing contracts.
Coordinating input from outside counsel in relevant areas.
Conducting/overseeing research across a wide range of subject areas and synthesizing information to come up with bottom-line recommendations.
Manages HR functions directly or in coordination with an outsourced firm, including but not limited to, the hiring of the staff of the private residences.
Serves as the conduit for the family and in-house staff and assists with coordinating outsourced professionals.
Manages the private assets of the family (staffing, budgeting, legal, etc.).
Coordinates business and personal services, in conjunction with the executive assistant, for the family.
Coordinating any other family personal matters which are brought to the candidate’s attention.
Outstanding research, analysis, and communication skills are a must, as is a demonstrated aptitude for working through complex, high-stakes projects for the Family Office.
Experience directing financial operations and/or advising on group strategies and their implementation is also required. Previous family office experience is preferred.


Other

Administration

Desired Candidate Profile

Skills & Qualifications:
1. Bachelor’s degree in Business Administration or related field is strongly preferred.
2. Hospitality background.
3. Certifications in Office Management (COM) or Human Resources (CHRP) preferred.
4. Certifications in related fields (Hospitality, Concierge, Butler, etc.)
5. 7-10+ years’ experience in office management.
6. Prior experience in a family office environment is a strong plus.
7. Bilingual (English/French) is a must. Trilingual (English/French/Spanish) is preferable
8. Discrete and professional character.
9. Proficiency in Microsoft Office Suite.
10. Learns quickly.
11. Highly organized.
12. Able to initiate solutions.
13. Knowledge of HR practices and principles.
14. Knowledge of business management practices and principles.
15. Flexible, available and willing to frequently travel.
16. Able to cater for all needs in the scope of the private family office.

Keywords

Office Management Administration Human Resource Management Finance

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International Trade and Development

Family Office
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