Procurement Officer- Real Estate & Property Management Ayedh Hasain A Abndajem

The Procurement Officer is responsible for sourcing, negotiating, and purchasing materials, services, and contractor services required for the development, maintenance, and management of real estate projects in UAE & KSA. This role ensures the procurement process aligns with project timelines, budget constraints, quality standards, and legal compliance, contributing to the successful delivery of the projects.

Key Responsibilities:

Procurement Planning & Strategy: Support in developing & implementing procurement strategies aligned with the company's projects and objectives. Collaborate with managers, engineers, and other stakeholders to understand procurement needs and specifications.

Vendor Sourcing & Evaluation: Identify, evaluate, and shortlist new qualified vendors, contractors, and service providers in key categories to diversify sourcing options and improve competitiveness. Conduct market research to stay updated on industry trends, pricing, and new suppliers. Assess suppliers based on quality, reliability, compliance, and past performance. Maintain accurate vendor records in procurement systems.

Tendering & Negotiation:

Prepare and issue RFQs (Request for Quotes), RFPs (Request for Proposals), and tenders.

Negotiate pricing, terms, and contractual conditions to secure optimal value while maintaining quality standards.

Draft technical specifications, terms, and evaluation criteria for proposals.

Prepare and develop bid documents and supplier bid lists to obtain competitive quotations.

Purchase & Contract Management:

Prepare and Issue purchase orders, contracts, and agreements in accordance with approved budgets and project timelines with 15days and record all purchasing documentation and price lists.

Verify POs against existing annual contracts to maximize utilization and ensure compliance.

Process purchase requisitions (PRs) through the Yardi system efficiently.

Prepare and manage purchase orders, invoices, and procurement documentation.

Manage purchase orders, invoices, procurement documentation, and process supplier invoices and utility bills for UAE and KSA.

Coordinate with vendors to ensure timely delivery and resolve discrepancies.

Cost Control & Budget Management:

Track procurement expenses and ensure purchases stay within the allocated budget.

Identify cost-saving opportunities and optimize procurement processes.

Quality & Compliance:

Ensure all received goods meet agreed quantity, quality, and standards while complying with company policies and procurement best practices

Monitor and evaluate the performance of ADG’s suppliers, using metrics such as lead time, accuracy of delivery quantities, quality, and delivery time.

Ensure that all POs and contracts issued follow the standard 60-day payment terms unless an exception has been approved.

Reporting & Documentation:

Submit shipping documents and follow-up for any import items under customs clearance, and ensure imported materials are authorized by regulatory bodies.

Prepare procurement reports, cost analysis, and procurement status reports for management. Maintain records of purchase transactions, supplier evaluations, and contractual documents.