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Program Assistant

HEC Paris

Posted on January 10, 2019

5 - 10 years Doha - Qatar

Any Graduation. Any Arabic National, Any European National, Indian, Filipino

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Job Description

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Job Summary

Working within a highly professional team in a busy department, the Program
Assistant provides key administrative and logistics support for the efficient and
professional delivery of HEC Paris’ executive education programs.

Responsibilities

Managing various aspects of program administration from start to finish
including but not limited to registration and attendance records, Intranet
accounts, distribution of textbooks and course materials.
 Preparation and production of training materials sent by Professors.
 Responding to the requirements of participants and faculty at all times.
 Being available in class throughout assigned programs to deal promptly with
any problems, e.g. technical issues.
 Provision of support to visiting Professors including but not limited to travel
arrangements.
 Ordering of case studies, textbooks and course materials.
 Coordination of program delivery and organization of special events including
venue setup and readiness.
 Liaison with HEC Paris campus when and as required.
 Interface with suppliers
 Program quality monitoring and evaluation including collection, analysis and
reporting of feedback.
 Working closely with other team members to provide administrative and
logistics support as required.
 Comply with any and all reasonable requests.


Banking / Financial Services / Broking

Administration

Desired Candidate Profile

Minimum Requirements:

University degree in a relevant area of expertise or at least 5 years equivalent
experience.
Proficiency in Microsoft Office (Power point, Excel and Word).
Track record in fostering relationships with various stakeholders.
Experience of proactively managing third party contractors ensuring they
deliver.
Excellent interpersonal and intercultural skills, together with the ability to work
collaboratively and courteously with different stakeholders.
Ability to manage multiple short and long term projects.
Ability to work extended hours several days per month is a must.
Ability to anticipate problems and generate solutions quickly.
Ability to work under pressure in a busy environment.
Excellent verbal and written communication skills in English, French and/or
Arabic a plus.
Energetic, strong work ethic, initiative, an eye for detail and quality conscious.
Enthusiasm for teamwork and collaboration.
Ability to do some lifting of supplies and equipment from time to time.

Disclaimer

This job description is only a summary of the typical functions and is not an
exhaustive or comprehensive list of all possible responsibilities, tasks and duties.
The actual responsibilities, tasks and duties might differ from those outlined in the
job description and other duties, as assigned, might be part of the job.

Beneficial to have :

Knowledge of Arabic and French Languages in addition to excellent English

Keywords

Program Assistant MS Office SAP software Sharepad Stakeholders Equipment Program administration

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HEC Paris

HEC Paris in Qatar
HEC Paris joined Qatar Foundation in June 2010, bringing world-class Executive Education programs
and research activity to Doha and the region.
Qatar’s first international EMBA was launched by HEC Paris in February 2011. The HEC Executive
MBA (EMBA) is a part-time program wh ich provides executives with a set of fundamental skills to
expand their knowledge and leadership capabilities. In addition to the EMBA, HEC Paris provides in
Qatar a Specialized Master Degree in Strategic Business Unit Management. The institution also offers
non-degree management programs for executives, in the form of open enrolment programs as well as
custom-designed programs for individual companies.
The programs and research activities of HEC Paris in Qatar build corporate competitiveness within the
global economy and are fully aligned with Qatar National Vision 2030 to support the transformation of
Qatar into an advanced, competitive and knowledge-based economy.
HEC Paris was ranked number one in the world for Executive Education in 2014 by the influential UKbased
Financial Times media group.
http://www.exed.hec.edu/hec-qatar
HEC Paris
A leader in Europe, HEC Paris specializes in management education and research. HEC Paris offers
a full, unique range of courses to the leaders of tomorrow: Masters Degrees, MBA, PhD, Executive
MBA and Trium Global Executive MBA.
Founded in 1881, HEC Paris has a permanent faculty of 109 professors, 4000 students on its campus
(40% of whom are foreign) and over 8500 managers and executives trained in executive education
programs each year.
HEC Paris was ranked number one in the world for Executive Education in 2014 by the influential UKbased
Financial Times media group. http://www.exed.hec.edu/
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