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Project Assistant - 6 months contract

Client of Manpower Middle East

Posted on August 6, 2018

2 - 3 years United Arab Emirates - United Arab Emirates

Any Nationality

Opening 01

Job Description

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This is a Contract role under ManpowerGroup for a duration of 6 months.
Support the Project Director/Manager, Project Engineering Manager to manage project documentation deliverables by providing comprehensive document/Project correspondence control and management, to implement a document control process based on Grid rules for creating documents/correspondence in the data base and customized for the project as per contractual requirement, for reviewing, publishing, storing, and using technical documentation, supported by the Document Management System. The Master Document List is the governing instrument for the process. The Project Document Controler has the capacity to provide changes to affected documents recorded in the DMS and maintain up-to-date Master Document List for reporting. Under the responsibility of the Project Director/Manager (PM), Project Engineering Manager (PEM), he is the single point of contact with customer for contractual technical document transmittal.
Liaise with customers/partners to follow-up the project documentation deliverables
Support the PM & PEM in the Document/corrrespondence Management process definition and deployment
Prepare project procedures related to the Document Management process
Ensure that all relevant Document management procedures are adhered to by involved parties (participating units, subcontractors)
Manage all project document/correspondence transactions for the company ensuring all relevant information is accurately recorded on the Document Management System
Submit documents to customer & check that submission status are integrated (for information/approval)
Track customer comments and answers, along with document resubmission
Manage customer return status of project documentation within the Document Management System
Prepare transmittal with defined deliverables list & submission dates
Record all necessary document receipts
Support collation, storage and archiving of all project manuals with O&M Coordinator
Create all necessary drawing lists/ document lists
Archive all project documents at the end of the project in electronic and paper form if required
Provide all necessary assistance to the Site management for documents used during the construction phase.
Proactively monitor and maintain the document deliverables list with the guidance of the Project Director
Produce weekly and monthly reports and statistics to inform the project team of the status of the documentation
Assist, organise and conduct Documentation Management System training to end users
Provide functional assistance to project team
Ensure that all printing, collating, packaging and posting of documents to the required parties is carried out to the standards specified and within the required timescales.
Control data attributs of any documents in line with project requirements, work with subcontractors and partners to implement corrective action methods (form of document to be checked by project lead team)
Record mark up in accordance with Site Manager directly or coordinate this task if delegated to any participating unit
Record final documentation for the project
Organize ROE on Document Management according to project process

IT - Software Services

Site Engineering / Projects


Printing Publishing Packaging Technical documentation Site management Dms Document management system O&M Coordinator Project documentation Project engineering


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Client of Manpower Middle East

ManpowerGroup is a leading global name in innovative workforce solutions and caters to the human resource requirements of both small and large organizations across various industries. Founded in 1948, ManpowerGroup has expanded its reach from one office to a strong international network of 3, 500 of fices in 80 countries. The company involves working with over 400,000 clients and 304 million associates every year and assists them in increasing the productivity of their businesses by providing them with human resource and services like training & development, recruitment & assessment, career management and workforce consulting.

The company has a vision to be a leader in the creation and delivery of innovative workforce solutions and services. The Group cares about its people and offers them various opportunities to develop their careers through proper training and planning.

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