Project Coordinator

Confidential Company

Assist in the development and maintenance of detailed project plans and schedules.

Track and update task progress and deadlines using project management tools.

Coordinate meetings with stakeholders to review project timelines, milestones, and deliverables.

Support resource planning by identifying team availability and workload.

Maintain comprehensive project documentation, including plans, reports, status updates, risk logs, and change requests.

Prepare and distribute weekly/monthly project status reports for internal and external stakeholders.

Document meeting minutes, follow-up actions, and decisions made during project-related meetings.

Act as a central point of contact for project communications between team members, management, clients, and vendors.

Follow up with team members on assigned tasks and deliverables to ensure deadlines are met.

Coordinate with different departments to gather necessary information, documents, or inputs related to project tasks.

Monitor project progress and escalate delays, issues, or risks to the project manager.

Track and update risk registers and mitigation plans as required.

Ensure issues are addressed and resolved in a timely manner.

Assist with monitoring project budgets and tracking expenses.

Coordinate procurement processes, including preparing purchase requests and following up with suppliers and finance teams.

Help ensure compliance with internal financial procedures.

Review deliverables to ensure they meet required standards and project specifications.

Assist with quality checks and validation processes throughout the project lifecycle.

Utilize project management software to track progress, assign tasks, and manage timelines.

Maintain file systems (digital and physical) to ensure information is up to date and accessible.

Provide administrative and logistical support to the project manager.

Schedule, organize, and coordinate project-related workshops, training sessions, and review meetings.

Support in stakeholder engagement, preparing presentations and briefing materials.