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Project Cost Admin Assistant (Qatari Nationals Only)


Posted on January 4, 2019

3 - 4 years Qatar - Qatar


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Job Description

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Provide domain knowledge and co-ordinate with team members in developing, supporting and executing contracts for company business units.
Assist in preparing management internal reports and analysis.
Carry out SAP entries and generate reports from SAP and dashboards
Prepare reports, presentation etc. for management and other stakeholders.
Provide a high level co-ordination/performance of various administrative and clerical support at position holder s respective area of work, i.e., at Contracts Administration
Key Job Accountabilities (Max 10, each unique, exclude generic)
Administer the incoming/outgoing correspondences process. Ensure the process; receiving, registering and distribution, is handled on a timely and orderly manner.
Administer a filing system for all documentations with the ability for fast and easy retrieval to provide the same to Section staff as and when required.
Assist the Section staff in preparing various documents under guidance.
Compile data and prepare reports, do necessary update and ensure they are issued on time.
Assemble various document packages, prepare copies (controlled/un-controlled) for distribution, and maintain record of the same. Verify and ensure their correctness before passing on to the required person.
Monitoring the database and generating regular reports on the status of Key Issues.
Liaise with other groups within the Company to maintain effective documentation management and archiving requirements.
Administer contractor financial transactions; by handling below activities;
o Receive, Register & Update contractor Field/service tickets
o Validate contractor claims against corresponding contract terms and conditions
o Create Service Entry sheets and validate cost allocation appropriately
o Validate contractor invoices and liaise with Finance for payment release as per contract payment term
o Update of Contractor A/R Statements
Support the Contracts Analyst in preparing the contract correspondences etc.
Understand and utilize Contracting Policies and Procedures.
Maintain proper filing of the records for various audit references.
Participate as a team in the development, review, improvement and implementation of business processes and workflows.
Other Specific duties related to Contracts Administration as assigned by the Head of section


Desired Candidate Profile

Minimum High school certificate. Higher National Diploma (HND) or equivalent advantageous. Commerce/Accounting Diploma advantageous
Required Experience
Minimum 3 years of relevant experience.
Knowledge of financial and accounting procedures is an advantage
Very Good command of written and spoken English.
Excellent computer literacy, with high proficiency in MS Word, Excel, Power Point and Outlook. MS Access knowledge is an advantage. SAP knowledge is preferred.
Concern for quality, initiative, flexibility, self-confidence, teamwork and co-operation are the key competencies.
Good knowledge of Contract laws and industry practices
Good interpersonal skills and ability to work as a team member


SAP Auditing Monitoring Claims MS Access Archiving Interpersonal skills Report generation Contract law Powerpoint

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Established in 1984, Qatargas is a pioneer in Liquefied Natural Gas (LNG) industry in Qatar. Through its innovation and operating excellence in global energy, Qatargas has emerged as a global leader in the energy industry and successfully delivers LNG to its customers all over the world in Asian, American and European markets.

The company feels proud in contributing majorly towards the realization of the vision of the Father of Emir, His Highness Sheikh Hamad Bin Khalifa Al Thani, for Qatar to be recognized as the largest producer of LNG in the world. Out of 7 LNG trains owned by Qatargas, 4 are the largest in the world. With a strong commitment towards protecting the environment, the company upholds the highest standards of energy use, energy conservation, and energy management.

Qatargas offers excellent career opportunities to all its employees by providing a broad range of roles in both the permanent operating and development projects. There are also lucrative opportunities for expats that include a complete range of benefits such as tax-free salaries, educational assistance, free medical & dental care, and training as well as promotion opportunities.

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