Purchase Assistant (for Pharmacy ) Abdulwahed Bin Shabib Investment Group LLC

1. Procurement & Sourcing Assist in sourcing medicines, OTC items, medical supplies, and wellness products. Request and compare supplier quotations (price, availability, delivery terms). Prepare purchase orders and follow up for approvals. Ensure all purchased items comply with UAE pharmacy regulations and product registration requirements.

2. Inventory Coordination Monitor stock levels and assist with replenishment needs. Coordinate with warehouse and store teams to track stock movement. Identify slow-moving, out-of-stock, and urgent items. Assist in maintaining optimal stock levels based on demand patterns.

3. Supplier Coordination Maintain communication with approved local distributors and pharmaceutical suppliers. Follow up on delivery schedules and resolve delays or discrepancies. Assist in evaluating supplier performance (pricing, delivery accuracy, quality).

4. Documentation & Compliance Prepare and update purchasing documentation, invoices, and delivery notes. Ensure regulatory documents (MOHAP/DOH/DHA approvals if required) are properly filed. Maintain accurate records in ERP or pharmacy management systems.

5. Financial & Administrative Support
Assist in price checks, cost comparisons, and updating price lists.
Coordinate with accounts for payment follow-ups and invoice verification.
Track purchase order status and update reports for management.

6. Internal Coordination

Work closely with pharmacists, storekeepers, and operations team regarding product requirements.
Support the purchasing manager in daily administrative tasks and reports.
Skills & Qualifications Education & Experience