Purchase Officer ACE Contracting

1. Procurement Planning & Sourcing

• Identify, evaluate, and select suppliers based on price, quality, delivery time, and compliance with company and client requirements.
• Source materials, equipment, and services for projects in accordance with approved specifications and project timelines.
• Obtain and review multiple quotations for cost comparison and negotiation.

2. Purchase Order Management

• Prepare and issue Purchase Orders (POs) in compliance with company procurement policies.
• Ensure all POs include correct technical specifications, delivery dates, and commercial terms.
• Track purchase orders to ensure on-time delivery and update relevant departments on order status.

3. Supplier & Vendor Coordination

• Maintain regular communication with suppliers to follow up on deliveries, resolve issues, and manage disputes.
• Evaluate vendor performance periodically and maintain an updated approved vendor list.
• Assist in vendor prequalification processes for client-approved supplier lists (e.g., ADNOC).

4. Material & Specification Compliance

• Coordinate with engineering and quality departments to ensure procured items meet project specifications, approved Material Approval Requests (MARs), and quality standards.
• Arrange inspections and certifications as required by client or project QA/QC teams.

5. Cost Control & Negotiation

• Negotiate best prices and payment terms while ensuring quality and delivery schedules are not compromised.
• Work with finance to ensure timely supplier payments in line with agreed credit terms.

6. Documentation & Reporting

• Maintain accurate procurement records including quotations, purchase orders, supplier correspondence, and delivery notes.
• Generate regular procurement status reports for management review.
• Ensure procurement documentation is audit-compliant and ready for client submission when required.

7. Logistics & Delivery Coordination

• Liaise with logistics teams for transportation, customs clearance (if applicable), and site delivery arrangements.
• Ensure proper documentation for imported materials, including invoices, packing lists, and shipping documents.

8. Compliance & Ethics

• Adhere to company procurement policies and anti-bribery/ethical purchasing standards.
• Ensure all procurement activities are transparent, competitive, and compliant with local laws and client requirements.