Purchasing Clerk

AccorHotel

At FAENA The Red Sea, we are seeking a proactive and detail-oriented Purchasing Clerk to join our Procurement team. This role is responsible for supporting the day-to-day purchasing function by processing purchase requests, coordinating with suppliers, and ensuring the timely procurement of goods and services required for hotel operations. The Purchasing Clerk plays a key role in maintaining accurate procurement records, monitoring order status, and ensuring compliance with company purchasing procedures. The ideal candidate will have strong organisational skills, attention to detail, and a commitment to supporting efficient and cost-effective procurement operations.

Key Responsibilities

• Process purchase requisitions and prepare purchase orders accurately and promptly.
• Obtain quotations from approved suppliers as directed.
• Coordinate with suppliers regarding pricing, availability, and delivery schedules.
• Follow up on purchase orders to ensure timely delivery of goods and services.
• Maintain accurate purchasing records, supplier files, and procurement documentation.
• Verify purchasing documents and ensure compliance with company procedures.
• Liaise with receiving and stores teams to ensure orders are received correctly.
• Assist in resolving discrepancies related to deliveries, quantities, or product quality.
• Monitor stock levels and support replenishment requests as required.
• Coordinate with departments to understand and support purchasing needs.
• Assist in maintaining supplier information and approved vendor lists.
• Prepare purchasing reports and updates as requested.
• Support month-end closing activities related to procurement transactions.
• Ensure confidentiality of purchasing information and supplier pricing.
• Assist with internal and external audits by providing required documentation.
• Maintain compliance with company policies, procurement procedures, and internal controls.