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Purchasing Supervisor - The Abu Dhabi EDITION

The Abu Dhabi EDITION

Posted on March 6, 2018

2 - 3 years Abu Dhabi - United Arab Emirates

Any Nationality

Opening 01

Job Description

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Job Summary
Print and organize various necessary documents, summarize relevant information, and distribute information to appropriate employees. Maintain up-to-date knowledge of company safety programs within assigned area of responsibility, (e.g., food, retail), as well as all local, state, and federal regulations. Adhere to food safety and handling policies and procedures across all food-related areas. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Calculate figures for inventories, orders, and costs. Conduct inventory audits to determine inventory levels and needs. Notify manager/supervisor of low stock levels. Troubleshoot vendor delivery issues and oversee return process. Verify and track received inventory. Reconcile shipping invoices and receiving reports. Receive, unload, and process deliveries. Monitor PAR levels for all food items to ensure proper levels. Refuse acceptance of damaged, unacceptable, or incorrect items.
Assist management in training, scheduling, counseling, disciplining, and motivating and coaching employees; serve as a role model. Ensure adherence to quality expectations and standards. Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Assist other employees to ensure proper coverage and prompt guest service. Speak with others using clear and professional language; prepare and review written documents accurately and completely. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Read and visually verify information in a variety of formats (e.g., small print). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Grasp, turn, and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and stairs and/or service ramps. Perform other reasonable job duties as requested.
General Procurement

Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary.

Lock and unlock secure merchandise storage areas.

Reconcile shipping invoices and receiving reports to ensure count accuracy.

Order packaging, raw materials, and supplies as needed.

Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports.

Verify and track received inventory and complete inventory reports and logs.

Oversee return process by verifying counts, shipping addresses, labels, etc.

Check in merchandise, report bad pallets, print and place slot labels, and check current inventory levels.

Conduct inventory audits to determine inventory levels and needs.

Notify manager/supervisor of low stock levels in a timely manner.

Receive and stage merchandise by department, mark appropriately for placement in facility, and deliver merchandise to appropriate department.

Troubleshoot vendor delivery issues.

Perform other required tasks as requested by the Management.
Finance

Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.

Calculate figures for food inventories, orders, and costs.
General Food - Stocking/Receiving

Maintain up-to-date knowledge of company safety programs within assigned area of responsibility (e.g., food, retail), as well as all local, state, and federal regulations.

Monitor PAR levels for all food items to ensure proper levels.

Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots.

Refuse acceptance of damaged, unacceptable, or incorrect items, track refusal of items, and communicate to appropriate management.

Check weights of all items as compared to order and billing.

Complete and maintain required departmental paperwork, such as throwaway record sheets, invoices, and assignment notices.

Adhere to food safety and handling policies and procedures, such as First In-First Out (FIFO) and Cold Chain compliance, across all food-related departments or areas.

Identify and remove merchandise that is outdated, distressed, or unacceptable in appearance to ensure quality and freshness.

Complete and maintain up-to-date logs for food products.

Receive deliveries, store perishables properly, and rotate stock.

Maintain the sanitation standards of the food storeroom and walk-ins.
Office - Stocking/Receiving

Organize and maintain filing systems.

Print, organize, and separate various necessary documents, summarize relevant information, and distribute information to appropriate employees.
Guest Relations

Assist other employees to ensure proper coverage and prompt guest service.
Communication

Talk with and listen to other employees to effectively exchange information.

Provide assistance to coworkers, ensuring they understand their tasks.

Speak to guests and co-workers using clear, appropriate and professional language.

Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.

Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
Assists Management

Coordinate tasks and work with other departments to ensure that the department runs efficiently.

Ensure employee compliance with company standards and policies and external regulations (e.g., safety, OSHA, department-specific procedures such as food standards).

Ensure that hourly employees are trained on company core values, job roles, responsibilities, and technical and service aspects of the job.


Hotels / Hospitality

Buying / Purchase / Procurement / Vendor Management

Keywords

Purchasing Supervisor Procurement Manager Quality Assurance Billing Hospitality Scheduling Material management Packaging Freight Tools Coaching

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The Abu Dhabi EDITION

Founded by J. Willard and Alice Marriott in 1927, Marriott International, Inc. is a leading global lodging company headquartered in Washington, DC in Bethesda, Maryland. It has over 6,000 properties in nearly 122 countries- Middle East & Africa (245 properties, 29 countries), Europe (512 properti es, 37 countries), United States & Canada ( 4,526 properties, 2 countries), Caribbean & Latin America (225 properties, 33 countries), and Asia-Pacific (572 properties, 21 countries). Marriott International, a FORTUNE 500 Company, started its operations in the Middle East in 1980 with Riyadh Marriott Hotel in Saudi Arabia.





Marriott’s portfolio of brands includes JW Marriott and Marriott Hotels, the flagship brand of Marriott with over 500 international locations, along with the other 30 brands. The ever-evolving and award-winning brands of the organization continue to bring in customer satisfaction by offering exceptional amenities and attentive guest care that sets the industry standards. Known as one of the ‘best employers’, Marriott maintains a work culture that puts its people first. The organization offers excellent benefits and career paths that help its employees to grow professionally and personally. Marriott International promotes innovation, diversity, teamwork and a thriving culture. Marriott International’s merger with Starwood Hotels & Resorts has strengthened its position as the best travel company in the world.



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