eams (Project Officers and Enumerators).
• Ensuring the welfare of Field Teams, particularly with regard to the security of enumerators inside Syria.
• Ensuring capacity building and skill identification of Field Teams together with the Technical Assessment Officer
• Ensure that all team members are kept up-to-date on key activities, plans and achievements;
Together with the SMT, ensuring a good work environment and taking active steps to ensure staff welfare. This will include building strong professional relationship, having good visibility of issues in teams through regular check-ins, as well as maintaining a professional, respectful and supportive tone in the office.
2. Grants development and management
Under the supervision of the Country Coordinator, support in the development of proposals.
Support on donor reporting, including tracking of deadlines, delegation and follow-up of tasks to project focal points, review and writing of reports.
Ensure that M&E processes are followed and that findings are reported accurately.
3. Operational oversight (financial, logistical, staff capacity, team structure)
Support the Country Coordinator and REACH Finance Manager in budget follow-up, mainly through contribution to Allocation tables, budget review and expense forecasting together with project focal points and REACH Field Managers.
Follow established processes to manage operational spending of the Northeast Syria hub, particularly staff allocation tables and enumerator allocation tracking sheets. This will include seeking to improve processes and also identify opportunities for strategic expansion of projects and coverage.
Control project budgets at area level to avoid under/over spending under supervision of the Country Coordinator and ACTED Finance.
Ensure timely and quality procurement management at area level
Ensure proper asset and stock management at area level
Ensure proper IT systems, data back-up and protection from malware at area level
Ensure sufficient and reliable means of communication at area level
Ensure logistics, financial, administration, security and HR processes have been appropriately implemented and coordinated with the relevant ACTED departments
Together with the SMT, identify and address capacity issues across all REACH Syria teams
4. Human Resource Management (recruitment and staff welfare)
Together with the Country Coordinator identify needs for staff recruitment;
Drafting of ToRs together with the SMT and project focal points, liaison with HR at IMPACT Headquarters, conducting interviews or supporting project focal points to conduct strong interviews.
Together with the Country Coordinator, ensure that appraisals, contract renewal and recruitments is done in timely manner to minimize gaps on the team.
Conduct regular check-ins with project focal points, as well as with those managed by project focal points, to identify skills and interests on the team, as well as any issues influencing team/staff welfare.
5. External engagement (donor engagement, external representation, advocacy, partnership development and maintenance)
• In coordination with the Country Coordinator ensure that REACH Syria maintains its strong relationships and position as a key information actor in the Syria response through regular engagement with representatives within the Syria coordination structure, key NGO forums and other IM actors.
• Maintain REACH Syria s strong relationships with its existing donors through regular meetings to brief on project progress, key developments in the Syria context and coordination structure, findings from assessments, concerns with regards to information gaps, as well as development of new grants as needed.
• Support the Country Coordinator in implementing fundraising strategies and in engaging with potential donors.
• Together with the Country Coordinator and project focal points when relevant, identify, develop and maintain partnerships with relevant actors, such as other IM actors, clusters/working groups, NGOs, and representatives of relevant NGO forums.
• Support the Country Coordinator in REACH Syria advocacy work; largely revolving around raising awareness of key findings with regards to the humanitarian situation in Syria and situating these within wider conversations in the Syria response. The main goal of REACH Syria advocacy work is that key findings are heard and used to inform response strategies and implementation, and that the response is based on reliable information.
Represent REACH and present findings at key platforms/meetings
• Excellent academic qualifications, including a Master s degree in relevant discipline;
• 3 years of relevant working experience in a humanitarian setting;
• Excellent team management, coordination, organisational and planning skills required, including ability to manage large workloads, oversee multiple teams and effectively meet deadlines, through an excellent ability to multi-task and prioritise;
• Experience with external engagement (donors, partners and other key stakeholders) required;
• Familiarity with the humanitarian coordination system required;
• Understanding of processes involved in conducting assessments an asset;
• Excellent communication and drafting skills required for effective donor reporting and proposal development;
• Excellent analytical skills required;
• Experience managing budgets an asset;
• Ability to work independently and manage people remotely required;
• Solution-oriented, flexible, and open-minded, including ability to operate in a cross-cultural environment required;
• Good understanding of the Syrian context - past experience in the region is desirable;
• Fluency in English required, Arabic or Kurdish an asset;
• Ability to operate with Microsoft Word and Excel required;
• A sense of curiosity and a drive to work to improve the humanitarian sector;