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Receptionist Cum Secretary


Posted on November 27, 2019

1 - 3 years Dubai - United Arab Emirates

Any Graduation. Any Nationality, Any Arabic National, Any GCC National, Any European National

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Job Description

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Job Summary

Greet vendors, customers, job applicants and other visitors and arrange for transportation services when needed. Direct visitors by maintaining employee and department directories. May operate a switchboard to route incoming calls and place outgoing calls. Maintain security by following procedures, monitoring logbook and issuing visitor badges.

Duties and Responsibilities

• Serves visitors by greeting, welcoming, and directing them appropriately.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Managing the CEO diaries and organizing meeting and appointments.
• Booking and organizing travelling appointment / flights for the CEO.
• Typing, compiling and preparing reports, presentation and correspondence for the CEO
• Miscellaneous tasks provided by the CEO

IT - Software Services

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile


• Good communication and listening skills.
• Flexibility and adaptability.
• The ability to be proactive and take initiative.
• Able to work under pressure.
• English and Arabic – written and spoken is a must.


• Bachelor degree is an asset.
• Familiarity with phone systems.
• Previous experience with Microsoft Office (Power point preferred)


Receptionist Activities Front Office Receptionist Receptionist Office Assistant & Receptionist Company Secretary Personal Secretary

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