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Receptionist Cum Secretary

eFatoora

Posted on November 27, 2019

1 - 3 years Dubai - United Arab Emirates

Any Graduation. Any Nationality, Any Arabic National, Any GCC National, Any European National

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Job Description

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Job Summary

Greet vendors, customers, job applicants and other visitors and arrange for transportation services when needed. Direct visitors by maintaining employee and department directories. May operate a switchboard to route incoming calls and place outgoing calls. Maintain security by following procedures, monitoring logbook and issuing visitor badges.

Duties and Responsibilities

• Serves visitors by greeting, welcoming, and directing them appropriately.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Managing the CEO diaries and organizing meeting and appointments.
• Booking and organizing travelling appointment / flights for the CEO.
• Typing, compiling and preparing reports, presentation and correspondence for the CEO
• Miscellaneous tasks provided by the CEO


IT - Software Services

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

Requirements

• Good communication and listening skills.
• Flexibility and adaptability.
• The ability to be proactive and take initiative.
• Able to work under pressure.
• English and Arabic – written and spoken is a must.

Qualification

• Bachelor degree is an asset.
• Familiarity with phone systems.
• Previous experience with Microsoft Office (Power point preferred)

Keywords

Receptionist Activities Front Office Receptionist Receptionist Office Assistant & Receptionist Company Secretary Personal Secretary

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eFatoora

eFatoora embarked on a journey, proudly
marching along with the Smart Dubai 2021
Strategy to make Dubai the World’s First
Smart City. At the core of our values we
embrace passion and dedication and uphold
our promise to the society and our consumers.
We provide a turnkey and effortless
solu tion which enhances customer engagement
and bridges the gaps between various
segments within e-commerce. Digitisation is
now, we have entered into an era where even
the word “cloud” has its own technical
interpretations and functions. eFatoora brings
paperless e-Documents and e-Receipts to the
UAE supporting the paperless mandate with
an agnostic plug and play solution.
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