One of the main tasks is to provide & support the whole company with secretarial duties.
Assist with general office duties as required, especially providing general secretarial cover, answering the telephone, etc.
Opening and distribution of mails, and faxes to all concerned parties.
Archive implement and maintain filing, retrieving and archiving system.
Typing & scanning duties as required.
Controlling of meeting & training room and facilities.
Maintaining incoming and outgoing courier system.
Issuing business cards as required by different departments after being approved by the department head.
- Administration Duties:
Administration of the Health Scheme, including renewal, adding and deleting members, dealing with complaints,etc....
Organizing travel and accommodation arrangements, whenever requested by any department.
Issuing and keeping track of transmittal notes, as well as filing them.
Responsible for Meet and Greet required by any department and liaising with logistics department for the transportation.
Applying for visas in liaise with other secretaries in the company.
Ensure HR team meets their set HSE targets every quarter, by tracking their table of targets and send it to each on monthly basis.
Administration of the HR meeting held regularly.
Preparation of the parties held in the company, as well as any other occasion for the company held C6 QUICK Petroleum Directory April. 2018 www.quickegypt.com Vacancies outside the Company s premises.
Handling housekeeping including, cleaners & offices boys leaves, and utilization and overtime.
Ensure the garden as well as all the plants & flowers in our offices are neat and fresh.
When applicable be available for temporary substitution of other positions in the company.
Actively participate in adherence to and improvement of the Company Management system on Quality and HSE related issues, including achieving HSE targets.
- Job Specifications:
Bachelor degree Working Experience: One year is preferred but not mandatory.
- Other Skills:
Knowledge of Quality, Safety and Human Resources Management Systems Fluency in written and spoken English Computer skills (Microsoft Office) - Competencies: Keyboard skills
Effective Business Communication
Time management skills