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2 - 3 years Dubai - United Arab Emirates

Any Nationality

, Posted on May 16, 2018 1 Opening

Job Description

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- Receive/attend, screen and forward incoming calls to the right persons
- Take and relay messages and provide information's to callers
- Meeting/Greeting Clients or visitors as soon as they arrive, monitor logbooks, monitor people coming and going through the reception doors and issue visitor badges when required
- Inform other employees of visitors' arrivals or cancellations
- Update company database or phone extensions
- Fax, Photocopy, collate documents, and file accurately
- Keeping the reception area tidy by coordinating with the office staffs/cleaners.
- Book meeting rooms or training rooms and organize catering whenever required
- Apply or issue gate passes to visitors and once approve forward to the concern persons.
- Submit report to accounts on monthly basis for all expenses incurred in applying the passes
- Responsible for submitting driver's expenses/reimbursements and keep a record of the receipts in case audited/required.
- Handles Facility maintenance by coordinating with the Contractor and Facility Supervisor to be recorded and submitted on monthly basis as a report
- Check, sort and log all documents and packages received through different couriers and or companies along with the invoices from suppliers to be dispatch to the appropriate person in all departments.
- Coordinate with the purchaser in ordering office supplies and stationaries.
- Responsible in ordering of letterheads, envelopes, business cards names plates etc.
- Arranging couriers, check/follow up the status as well as sorting posts
- Provide general administrative and clerical support and other duties as assigned .
Good Personality
Good Communication Skills
Must possess multi-task handling ability, knowledge of administrative procedures and clerical actions.
Should be skillful in Microsoft office package, telephone communication, listening etc.
At least 2-3 year of experience

Industry Type : Oil & Gas / Petroleum
Functional Area : Secretary / Front Office / Personal Assistant (PA)


Administration Catering Facility Supervisor MS Office Database Training Packaging Monitoring Business Executive

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Website https://www.energyjobline.com/job/659598/receptionist/

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