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Receptionist - Office Secretary

APEX

2 - 3 years Giza - Egypt

Any Graduation. Any Nationality


, Posted on May 30, 2018 1 Opening

Job Description

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We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing


Industry Type : Construction / Civil Engineering
Functional Area : Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

Proven work experience as a Receptionist, Front Office Representative or similar role
• Good command of written and spoken English
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Bachelor degree; additional certification in Office Management is a plus

Keywords

Front office Customer service Office management Customer support Transcription Office equipment Office Secretary MS Office Time management Front desk

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APEX

About this Company
Industry:
Construction - Industrial Facilities and Infrastructure
Construction - Residential & Commercial/Office
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