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Secretary for Division of Academic Affairs and Student Success

American University of Ras Al Khaimah (AURAK)

Posted on March 14, 2018

2 - 3 years Ras Al Khaimah - United Arab Emirates

Bachelor of Business Administration(Management). Any Nationality

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Job Description

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Responsibilities of the Position
The new secretary will handle the following tasks:
Providing administrative and clerical support to Executive Assistant to the Provost.
Preparing and maintaining documents, reports, spreadsheets, presentations, and databases using a variety of software packages such as MS Word, Outlook, PowerPoint, Excel, Access, etc.
Gathering and summarizing data, reports, and correspondence from electronic and paper files.
Coordinating, monitoring, and initiating follow-up correspondence regarding regular reports and tasks completed by all units reporting to the Provost.
Assisting with the preparation of a variety reports issued by the Provost’s Office.
Devising and maintaining office systems for the management of tasks and information.
Booking rooms and conference facilities for events initiated by the Provost’s Office.
Arranging meetings, taking minutes, and keeping notes regarding action items arising from those meetings.
Sorting and distributing incoming and outgoing correspondence.
Greeting and receiving visitors to the Provost’s Office, ensuring that appropriate attention and hospitality is provided to the visitors.
Ordering and maintaining stationery and supplies.
Maintaining the confidentiality of all information related to personnel decisions and other matters identified as confidential.
Performing other tasks relating to the administration function as they arise and as delegated by the Provost, the Associate Provost, and the Executive Assistant to the Provost.
Answering calls, taking messages, and handling routine email correspondence.
Maintaining calendars and arranging appointments.
Developing and maintaining a filing system for paper records.

Education / Training / Teaching / Academics

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

Preferably Bachelor’s Degree in Business Administration or related field.
Excellent communication skills in English, both spoken and written. are mandatory.
Must possess good organizational, interpersonal, and problem-solving skills.
Proficiency in MS Office applications (Word, Excel, Power Point, Outlook) is a must.
Strong office management skills.


MS Office Office management Administration Correspondence Hospitality English Email Secretarial activities Spreadsheets Monitoring


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American University of Ras Al Khaimah (AURAK)

American University of Ras Al Khaimah (AURAK) is a public, non-profit institution of higher education based in UAE. Accredited by the Ministry of Higher Education, UAE, the state-owned educational institution offers graduate and undergraduate degrees that include academic programs based on the cultu ral characteristics of the Gulf region and North American model. Its graduate programs are designed to prepare students for professional life, while the undergraduate programs offer an insight into the major subjects and broad general education.

AURAK is fully committed to the highest standards of research, teaching, services, and ethics, and prepares its students to be creative, thoughtful, responsible and knowledgeable. Recognized as a leading institution of higher education, AURAK has a team of highly qualified and dedicated international staff that is well-trained in best serving the students. The institution works on its values of People, Quality, Cultural authenticity, Engagement, Scholarship & Research, Integrity, and Academic freedom. It offers various advantages to students including International internship opportunities, affordable tuition fees, international faculty and diverse academic programs.

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