Job Description

Roles & Responsibilities

Perform administrative support activities that are highly confidential and sensitive.
Schedule appointments and meetings by constant update of the meeting calendar.
Coordinating the various activities of the office.
Organizes the meetings hosted by the assigned office.
Performs activity in a well-planned flawless way to ensure a positive experience that reflects well.
Handling the day-to-day workings of the office .
Responsible to keep the office running efficiently
Attend queries by phone and/or in person by maintaining a warm and courteous welcome of customers as an accepted professional conduct.
Arrange and organize event calendar based on the appointed schedules of the line authority and coordinate on the minutes of meeting.
Coordinate and communicate relevant information across the department in a timely manner.
Coordinate with the concerned college/department for an effective scheduling of meetings as and when required.
Generate reports in the specified routine.
Arrange logistic conveyance and other support activities to the associated team member, so as to facilitate business continuance.
Provide support on monthly attendance report generation and pertinent to the HR department for its effective administration.
Maintain relevant database, filing system and attendance records as directed by the line authority for effective administration.
Ensure stationary stock is optimum by effective coordination with the purchase department on specific routines for timely procurement and stock maintenance.
Complete forms in accordance with company procedures and maintain correspondence in the direction of the line authority.
Operate and maintain office equipment for the effective operations.
Assist in the job activities within the scope of work as and when required by the managemet.
Maintain professional conduct with internal and external customers for a robust working environment.
Ensure adequate focus on personal professional growth relevant to taking on more challenging assignments.
Attend training for self-development.
Participate in the performance evaluation system.
Perform other duties as and when assigned based on the requirement.

Secretary Gulf Medical University L.L.C